Archive for June, 2017


Inbox Invasion


What’s in your inbox? Maybe a question you don’t want to answer, right? Ideally you would want to find correspondence from clients, colleagues, email subscriptions, those you want to learn from and stay connected to, with perhaps an occasional cold call sales proposition. Most find their inboxes overloaded daily and we also find ourselves subjected to being added to lists without signing up, asking to be added or giving our permission. One of my biggest pet peeves.

Recently I found myself in this situation just one-too-many times and followed my usual process by trying to see if I had signed up for their lists and had somehow forgotten. That wasn’t the case. In each instance someone thought it was okay to add me to their list without my permission. One seemed to be shocked about my asking to be removed suggesting that I pass the information along if I didn’t find it to be useful. Seriously?

Okay, so here’s the thing about all that…

Years ago before the “Can SPAM” Act was in place it was commonplace for people building their list to add email addresses of those they met at events to their list. Not that this was ever appropriate at any time mind you, but it was common.

Personally I find this to be quite rude and a poor business practice. This is the virtual equivalent to walking up to someone at an event and shoving your stuff in their face without introducing yourself and having a conversation. Without knowing if they’re your ideal client or even want what you have to offer. Besides being rude, you’re not targeting the people you are a fit for what you do. Is this really how you want to build your business or the reputation you want to create? You’re taking up prime real estate in my sacred space and that’s just not cool.

I prefer to have things worthy of that space in it. Things that will serve me, help me learn and stay connected to those I want to connect with. That’s what your inbox is for. Inbox invasion is just one reason people suffer from email overload. When you clean up your inbox regularly, leave those with poor business etiquette out of the mix, get off the lists that aren’t serving you and keep it that way.

 


Like most people you have an inbox. Tell the truth about it and you’ve got multiple inboxes, right? Hopefully you have multiple virtual mail boxes because it’s your way of separating your business and personal worlds, not because you added them frivolously.

Given the times and the overload of information we each get on a daily basis, people are inundated with email. Most of us receive about 150 emails a day and for many the majority go without being read. This has become the norm and people have come accustomed to being on multiple email lists and part of their regular rhythm is to continue to subscribe to more.

There’s way too much going on that has your inbox (or inboxes) get and stay bogged down and cluttered and this does absolutely nothing for you in regards to staying productive.

  • An average of 150 emails a day
  • Most go unread
  • Staying subscribed to lists that no longer serve you or your interest
  • Missing what you need to have access to

Your inbox deserves better and so do you. Treating your inbox like sacred space means setting a criteria for what is allowed. So now you might be saying, “But where do I start?” because you’ve got 30K emails plus and just can’t see it happening.  You can get there one step at a time and here’s your check list:

  1. Take inventory. What’s there? Emails that haven’t been read, things you kept because of the attachments or other info? If you haven’t read it, delete it and if it’s from a list you subscribed to, get off the list. Chances are you haven’t read much of what they’ve send and won’t. Save any attached documents to your computer, get info into a file and dates into your calendar and delete, delete, delete!
  2. Get off the list. Sort your inbox alphabetically by sender so you can see what you get regularly. You might not even remember who some of those people are, so open one of the emails, scroll to the bottom and unsubscribe from what’s not relevant. If you have a long list of subscriptions, check out Unroll.Me and instantly see all your subscription emails and get rid of what you don’t want. Once you’re done, delete those emails.
  3. Make your list. Now determine the email that you want to allow; what deserves space. Be tough and make sure you can justify why something needs to hit your inbox.
  4. Set up an email tool like SaneBox to keep the order. It will review your email history and habits, keep the unimportant stuff out of your inbox so you can focus on what matters. The unimportant things got to another folder for you to review later. Once you set it up and have a clean inbox, you can clean up the “Sane Later” folder and then do the regular maintenance.
  5. Create supportive habits. Moving forward you need habits to keep your inbox sacred so set times to check email during the day, use folders and filters to send certain emails to designated folders and check them regularly. Download attachments and info you need and delete the email and empty your trash folder daily.

 


Personal power is your self-esteem, willpower, self-discipline, as well as warmth in your personality. It allows you to focus, take action and create change and is associated with the third chakra, which lies between navel and solar plexus. That chakra is all about your core self; who you are.  That energy gives you the capacity to transform inertia into movement or action. It’s also associated with being confident, responsible and reliable. All are important when it comes to getting things done. Personal power allows you to focus, take action and create change.

If time is running the show and has control of your days, you’ve given your personal power over to it. Here’s how you get it back.

 


Usually when people hear the word “power” they might think of controlling or having the ability to force things to happen, but that’s not at all what I’m talking about. Personal power is something that lies within you that enables you to dictate how your life goes. You use it to say what is so. That power gives you the capacity to make moves in your life. It’s your ability to direct what happens in your life. If you’re in possession of your personal power you have the ability to frame your days and your life.


Everyone has their own way of dealing with time. Who you are in that relationship is told by your Productivity Persona. Your Persona reveals how you deal with time and your strengths and weaknesses around it. When you look at who you are in that sense, what you’re good at and where you struggle start to make sense. So who are you in your relationship with time? I’m sharing mine here, since many have asked. After watching the video, you can see who you are by taking the quiz.

Time and Space (c) 2015, 2011 [ Back to top ]