Tag Archive: business systems



Save Your TimeAutomation is a beautiful thing! If you’re like me you love technology. A couple of my favorite technology pieces are Evernote and SaneBox. I have some others too. We all have our gadgets that we like that help us do certain things and we have to consciously choose things to support us. Getting things done doesn’t have to be tedious and difficult. You don’t have to struggle.  At times there’s a hesitation because people find technology cumbersome or they’re intimated by it. That doesn’t mean that you have to avoid technology. When you do, essentially you avoid efficiency.

Systems in your business can make a big difference for you and your team on a daily basis. I know that some people get uncomfortable when they hear the word “system”. That’s either because they think it has to be complicated, or that it involved a lot of things and they make up that they’re hard to establish.

A system has 3 components: tools, processes and people. Really simple. All you have to do is the research, homework and testing to determine those components for each of the systems your business needs. Right now ask yourself what systems you need to put in place. Any business should have systems for contact management, communications, marketing, social media, project management, and accounting. That last one is one that you would think everyone would have in place, but I’m here to tell you it’s not. I’ve seen it time and time again and people are losing money because of it.

Look at the things that you do on a regular basis and determine which tasks can be automated to streamline and save time, then look for tools that can serve you and learn how they work to see if they’re a fit for you. Create the remaining system pieces and implement the systems.

Secondly, delegate what you don’t have to do. In other words if the task isn’t something directly related to generating income, delegate it. If it doesn’t require your specific expertise, let it go. That may be hard for some, I know, but it’s necessary. When you delegate and let go of the things that you don’t have to be the one to do, you create the space for more things that generate revenue for you. That’s how you automate and delegate! The most important thing is doing your homework for the tools, and investing time to find the person you can delegate to.

 

 


WomanandGearsTypically business owners don’t think about getting their business in order, which is unfortunate because in order to run a successful business, you have to be organized.

For ultimate success, a business should run like a well-oiled machine.  There is no way around it, there have to be systems in place.  It saves time and money, has you making fewer mistakes and keeps you from constantly reinventing the wheel.

Look at the human body.  It’s the most magnificent machine there is.  It is comprised of a number of automatic systems that support proper function.  Each of these systems has a process that and all contribute to the function of the body.  The body continues to function properly until one of those processes or systems is disrupted.

The same is true with your business.  If you have established systems and processes for every area of your business, it runs like a well-oiled machine.  Use of time is maximized and productivity levels are high.  If not, things don’t run so smoothly and time is wasted and there are gaps that cause mishaps and poor customer experiences.  All of which negatively impact your bottom line.

If your business doesn’t have systems and processes in place, there’s no time like the present to create and implement them.  Start by assessing the current situation.  Get rid of the things that aren’t working, and then take a close look at what is working and be sure there are solid systems around those things. Next, create the new systems that are missing.  Typically you want filing, accounting, client and time management systems. Each one of these systems is an integral part of running a successful business.  Having them in place can make or break you.

 


Given all of the things that go into business and all of the pieces that have to come together, typically business owners don’t think about getting their business in order, which is unfortunate because in order to run a successful business, you have to be organized.

For ultimate success, a business should run like a well-oiled machine. There have to be systems and processes in place. It saves time and money, has you making fewer mistakes and keeps you from constantly reinventing the wheel.

Look at the human body. It’s the most magnificent machine there is. It is comprised of a number of automatic systems that support proper function. Each of these systems has a process that and all contribute to the function of the body. The body continues to function properly until one of those processes or systems is disrupted.

The same is true with your business. If you have established systems and processes for every area of your business, it runs like a well-oiled machine. Use of time is maximized and productivity levels are high. If not, things don’t run so smoothly and time is wasted and there are gaps that cause mishaps and poor customer experiences. All of which negatively impact your bottom line.

If your business doesn’t have systems and processes in place, there’s no time like the present to create and implement them. Start by assessing the current situation. Get rid of the things that aren’t working, and then take a close look at what is working and be sure there are solid systems around those things. Next, create the new systems that are missing. Typically you want filing, accounting, client and time management systems.

Each one of these systems is an integral part of running a successful business and coupled with other systems you need specifically for your business they will support you and help increase your productivity and profit. Creating and implementing them isn’t as difficult as it may seem. If you’re a business owner and you don’t have established systems and processes in place, I strongly encourage you to seize the moment and take action now to create the systems that you need to support you in your business efforts.

If you’re one of those people who cringe at the thought of setting up systems or may not know how to go about doing it.  To help you identify the systems you need in place for your business this Key Business Systems Jump Start Package.  This package gives you a template to create 4 basic “must have” systems for your business, a check list to help you identify the additional systems you need and a list of tools & technology that you can use to support your systems.  Get your Key Business Systems Jump Start Kit right here.

 


As women, we each wear quite a number of hats—mother, wife, caregiver to name a few.  More and more, women are adding the role of business owner, more specifically, entrepreneur, to their lives.  Over 10 million businesses are owned by women; 1.9 million of them are owned by women of color.  Never before have so many women been calling the shots.

Clearly, women mean business, but to really mean business you have to handle your business.  Do any of these scenarios sound familiar?

  • You waste time looking for things because your paperwork isn’t organized
  • Your tax returns aren’t filed on time because you can’t find all of your receipts
  • You incur late fees due to bills not being paid on time
  • You miss connecting or following up with prospective and current clients
  • At times you feel overwhelmed
  • You’re working plenty of hours but nothing’s getting done

Unfortunately, these things happen quite often and are a way of life for a lot of women in business.  Because you wear multiple hats and because life moves at the speed of sound, you have to create systems that support you in running your business.

First things first, tame that paper tiger!  Set up a solid filing system so that every piece of paper has a home.  Your paper filing system should have three categories: reference, action and archive.  Determine which files fit each category and set up your system accordingly.  If your paper has a home, you’ll spend a lot less time looking for it and more time getting things done.  Chances are that if your paper files aren’t orderly, your computer files aren’t either.  Your electronic filing system should look just like your paper system.

You can’t successfully run a business if you don’t have a good accounting system in place.  For accurate and easily accessible records and having everything in one place, choose one of the user friendly accounting software packages on the market.  Set up files for your receipts, client invoices, bills, etc and a process for entering things into your software so that everything gets recorded.  Use the benefits that the software has to offer to the fullest extent.

To keep track of your prospective and existing clients, use a contact management system that will allow you to not only enter an individual’s contact information, but one that will allow you to make note of where you met them and what product or service they might be interested in.  You also want to be able to track the times that you’ve spoken with them or attempted to contact them and have a way to set reminders for future follow up.

Finally, you have to manage yourself in a way that has you on top of everything and getting things done.  If you don’t currently have a time management tool that is working well for you, it’s time to assess why it’s not working and determine what would be more appropriate for you. Once you have it, learn how to use every feature and use it to its fullest capacity and set up other components as a part of your time management system.

Put these things into place and use them regularly, and you can be rid of the aforementioned scenarios and have control of every aspect of your business.  Even when you’re wearing multiple hats, with these things in place you will be large and in charge, calling all the shots; able to handle your business.

 


We’re approaching the time of year when people resolve to do various things: lose weight, quit smoking, get back to the gym and the list goes on.  Of all those things, typically business owners don’t think about getting their business in order, which is unfortunate because in order to run a successful business, you have to be organized.

For ultimate success, a business should run like a well-oiled machine.  There have to be systems and processes in place.  It saves time and money, has you making fewer mistakes and keeps you from constantly reinventing the wheel.

Look at the human body.  It’s the most magnificent machine there is.  It is comprised of a number of automatic systems that support proper function.  Each of these systems has a process that and all contribute to the function of the body.  The body continues to function properly until one of those processes or systems is disrupted.

The same is true with your business.  If you have established systems and processes for every area of your business, it runs like a well-oiled machine.  Use of time is maximized and productivity levels are high.  If not, things don’t run so smoothly and time is wasted and there are gaps that cause mishaps and poor customer experiences.  All of which negatively impact your bottom line.

If your business doesn’t have systems and processes in place, there’s no time like the present to create and implement them.  Start by assessing the current situation.  Get rid of the things that aren’t working, and then take a close look at what is working and be sure there are solid systems around those things. Next, create the new systems that are missing.  Typically you want filing, accounting, client and time management systems.

Each one of these systems is an integral part of running a successful business.  Having them in place can make or break you.  At the beginning of the new year everyone makes resolutions.  It’s a really easy thing to do; almost too easy.  You will find everyone popping up with things that they resolve to do in the year ahead.  If you’re a business owner and you don’t have established systems and processes in place, I strongly encourage you to seize the moment and take action now.

 

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