Tag Archive: daily planning



ProjectSuccess-Resize2If you’ve been around for a while you’ve probably heard me say that people cringe when it comes to creating a plan and that some even say it’s a waste of time. Don’t believe the hype! Planning saves you plenty of your precious time and can help keep you from hitting road blocks.

Let’s talk about that plan you’ve created. It might have been hard for you to even do that if you’re one of those people who cringe when they hear the word “plan”, so congrats for getting that done! Your plan might be related to a particular goal, a project or maybe it’s something for a client. Once you’ve got it, you might not know exactly how to proceed. The key is one bite at a time. You take that large meal, so to speak, and break it down into bite sized pieces. In your plan you would have outlined the milestones for each goal or project, and if you didn’t you’ve got to take a step back and do that.

Looking at one milestone, figure out the smaller steps or tasks; the things that need to happen to reach that milestone and add them to your calendar. Putting things on your to-do list is okay if they will take less than 15 minutes, but if they take longer and you don’t have them in your calendar with a set block of time to complete them, you’re asking for trouble. At the beginning of each week, or at the end of the week for the upcoming week, go through this process. It doesn’t take long at all. As you place things on your to-do list and into your calendar, just like eating a meal, you don’t want to bite off more that you can chew. Don’t overload your plate. The other things that have to be done can stay in the fridge until you’re ready for them. Stick to your priorities as you plan. You should have assigned a level of priority to each goal or project when you created it. That allows you to automatically know which related tasks have priority when it comes to scheduling them.

This process, if you’ve created your plan properly, works really well because at this point, your priorities have been determined. Which allows you to focus on them regularly. That’s what gets you where you want to go. This process leaves no room for guessing, because it’s been removed from the equation altogether. You’ve planned your work, now it’s time to work your plan.

 


How many times have you heard “If you fail to plan, you plan to fail”?  Believe it or not, it’s true.  Planning is essential to your day-to-day and overall success and it has to be a part of your regular time management routine.  If it’s not, it’s time to implement it now.

Planning is a must-have part of any good time management system and in addition to your annual and other quarterly planning should be done on a weekly and daily basis.  You start by laying out your plan for the year and completing all of the details for carrying everything out.  This is your big picture.  Once that’s all set, the smaller pieces move to your daily to-do tasks.  Each week, look ahead to the next to see what’s on your calendar, then determine what smaller pieces items from your larger list need to go onto your daily to-do list and into your calendar to complete.  You might have items from the previous week that didn’t get completed or that might need some additional work, so consider those things too as you plan your week ahead.

At the beginning of each day, or at the end of the day prior, look at the day before you to see what’s on your agenda for the day.  If something needs to be rescheduled or moved, then do so keeping the big picture in mind at all times.  Regular planning will save you a tremendous amount of time in executing your steps and will keep you on track with and carrying out the steps to fulfilling the big picture.

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