Tag Archive: email



Now, you’ve heard me say before that you can’t actually get more time, which is true. You have 1,440 minutes every day and you aren’t going to get any more no matter how hard you wish for or dream of having it. Not to mention the fact that time isn’t real, it’s a concept so you can’t get more of something that doesn’t really exist.

What you can do though is make some steps to get back the time that you’re wasting right now and to make better investments of your time. Click the play button and check out this episode of  Time & Space on Own Your Power Radio. I’m giving you seven ways you can find more time.


WastingTime-ClocksWasteCan-SmallI’m sure there are a few things you can think of right now that are wasting your time every day that you would love to be rid of. Things that have been keeping you from getting it done for quite some time now.  Just how are you wasting your time? I’m going to share a few ways I see entrepreneurs wasting time daily and give you solutions for moving beyond them.

Let’s talk about your day to day experiences. Every day there are so many things going on that if you’re not careful, your day will have control of you and you won’t have a say in the matter. I’m pretty sure you’ve had the experience that I’m talking about. You’ve got a full day, things that keep popping up and you’re trying to maneuver the landscape of the things on your agenda along with interruptions, social media, multiple devices and the challenges you have. That’s quite a mix and of course this is what you want to shift away from, so let me share a few ways that are probably wasting your time and give you some help with those time wasters.

Doing Irrelevant Things– How much time do you give to the mail, social media, accounting tasks, the marketing, etc? Many are focused on these things  instead of the things that generate revenue. If this is where your time is going, you don’t have much of it to give to your expertise so your focus isn’t contributing to your bottom line. Delegate the things that you don’t have to be the one to do so you can focus on what you’re good at and bringing that to your clients.

Being Effective But Not Efficient-You might be doing the right things, but doing them in an inefficient way. Efficiency is doing things the right way and effectiveness is doing the right things. So here the problem is being effective, but not efficient. You’re on track doing the right things, just not going about them in a productive way. I see this a lot when it comes to repetitive tasks. The things that have to be done daily, weekly and monthly. Each time the wheel is reinvented instead of there being a system for said repetitive tasks. The solution here is to document the tasks so that anyone you delegate them to has clear picture of what has to happen. Create templates or forms to support the process if they’re a fit. Save information needed such as login details and have them readily available. These are things that will help streamline the process.

Technology-Technology is changing every day and honestly I think that the more it advances, the more it consumes people. There are our phones, apps, email and social media that for the most part keep people caught up during the day. First off, open your email when you need to check it and don’t make that first thing in the morning. When you’re done, close it and check it again later. Be sure you designate when you’re checking email and stick to it. Use folders and filters to help sort your email or better yet, try a tool like SaneBox that will keep your inbox clean. Create a social media plan and get someone on board to create and make some of your posts or set them up in something like Hoot Suite so you can cut down on the time you give to social media posting. Of course you don’t want to automate everything.

 

Email Overload


E mail concept Modern Laptop andThere are so many people who struggle with inbox woes daily. It’s not uncommon for people to have upwards of 3000 pieces of email in their inbox and a lot of them aren’t even read. Sometimes it seems like there’s just no way to get a handle on it, but I promise you, there is.

Right now, go to your inbox and look to see exactly how many emails are in your inbox. You might cringe, maybe you don’t even want to look, but just go take a peek. You have to know how bad the problem is before you can take steps to resolve it, so go look.

With technology getting better and better and people becoming more reliant upon it and since it’s always readily available, email it seems, is here to stay. So that means that you have to get a grip and gain the upper hand. If you don’t it will be and will stay out of control. An overloaded inbox is a form of electronic clutter and it can get just an out of hand and be just as much of an issue as physical clutter in a space.

So what do you do to start the process of gaining control and eliminating email overload? Go back to your inbox and take inventory. What’s there? Ezines or newsletters you signed up for but haven’t read; emails that you’ve read but kept because they have useful information or attachments that you need?

If there are lists you subscribed to because you wanted particular information and you got it and used it, or didn’t, it’s time to unsubscribe from those lists. If the information is still of value to you, meaning that you can and will use it, save it in a document, bookmark the link or if you use Evernote save it there and keep it moving. Same thing goes for those precious attachments you’ve been holding onto via email. Download them to an appropriate folder and delete the email.

Once those things are gone, look to see what else is there and more importantly WHY it’s there. Get rid of the obsolete things and if there are emails you need to archive, create folders for them and start the drag and drop process. Keep it up until you’ve cleaned it up.

Once you’ve cleaned up your inbox, create some rules for yourself and some new habits. When you check email read, reply, download, archive and delete. Set up filters and related folders for email from lists you want to stay subscribed to so those emails go directly to their designated folders. You can do the same for emails related to particular clients or projects you’re working on. If your inbox is really overloaded it might take a few weeks to get things under control, but it can be done.

 


Mercury Retro-Refocus Regroup RenewOn May 18th we entered Mercury retrograde and the energy will be present until June 11th and we’ll be in it’s shadow for a short time afterward. Mercury Retrograde occurs when the planet appears to be moving backwards, into its shadow, which causes communication, scheduling, transportation and even our judgment to become a bit cloudy or error prone.

You can use this retrograde to stay productive and continue moving forward. With things in the outer realm being challenged, it’s smart to plan for delays and errors. It’s also a good idea to double check due dates, meeting times and to make sure communications you’ve sent are received and clear. You may find that you have email issues during this time as well. It has been said that this is not a good time for planning new things, but rather a time to continue planning things that have already be started, or to revisit projects that aren’t yet complete. Be sure that you have your technology covered, meaning that your files, contacts, etc are backed up. I can’t tell you how many times I’ve had clients and others tell me that they don’t have their files and other important information backed up. I’ve also witnessed people go through that painful process of losing all of the files on their laptop or all of their contacts and having to start from scratch. Definitely not somewhere you want to be

While things in the outer realm may be challenging during this time, this is a great time retreat within. To make the time to reflect for introspection and to work on ourselves. As you take that retreat, look to see where your habits have you hung up and what steps it will take for you release them. Don’t look at your habits as good or bad, just simply that they are either serving you or they’re not. What do you see hinders you on a daily basis when it comes to getting things off your to-do list? How can you shift things to create a habit that will support you. Engage someone else if you feel you need accountability in making that shift.

Use the energy that is present now while we’re in retrograde to refocus. Maybe you’re off track on a few things or feel as though you haven’t paid enough attention to something. Now is the time to get back on track. Regroup in your outer realm as well as the inner and allow things to be renewed so that you’re back on point and you can use this period to organize or reorganize your office, and restructure things by getting systems in place to shore up your foundation. This can be a very empowering time if you allow it to be. Refocus, regroup and renew to empower your productivity.

 


SaneBoxIf you’re like most, email might be a bit out of control with hundreds or maybe even thousands of emails, most of them unopened. You have lists you’ve subscribed to sending email and probably some unsolicited items too. They’re coming in so fast you just can’t handle it. You’ve tried hitting your inbox to remedy the overgrown number, but to no avail and if you do get the number down, they come right back at you with what seems to be even more determination.

If you can relate to this, you might want to consider using SaneBox. It’s an add on tool that works with your current email client to keep your inbox from being out of control. You set the rules and it follows them. Gotta love that! It organizes your email and makes sure that you get the important stuff by prioritizing important emails and summarizing the rest. There’s nothing to download and nothing new to learn.

It uses smart filtering and other productivity features live One Click Unsubscribe that lets you drag an email into the “SaneBlackHole” folder, and you’ll never hear from that sender again. To add to the productivity mix, SaneBox notifies you when an email you sent isn’t replied to by a certain time, so you can follow up. Additionally, it allows you to place an email in a Snooze Folder and then SaneBox will place it back in your Inbox when it’s convenient for you. With all these great features, it’s a great solution for ending your inbox insanity. Get more details at the SaneBox website.

 

 

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