Tag Archive: Evernote

Email Overload

E mail concept Modern Laptop andThere are so many people who struggle with inbox woes daily. It’s not uncommon for people to have upwards of 3000 pieces of email in their inbox and a lot of them aren’t even read. Sometimes it seems like there’s just no way to get a handle on it, but I promise you, there is.

Right now, go to your inbox and look to see exactly how many emails are in your inbox. You might cringe, maybe you don’t even want to look, but just go take a peek. You have to know how bad the problem is before you can take steps to resolve it, so go look.

With technology getting better and better and people becoming more reliant upon it and since it’s always readily available, email it seems, is here to stay. So that means that you have to get a grip and gain the upper hand. If you don’t it will be and will stay out of control. An overloaded inbox is a form of electronic clutter and it can get just an out of hand and be just as much of an issue as physical clutter in a space.

So what do you do to start the process of gaining control and eliminating email overload? Go back to your inbox and take inventory. What’s there? Ezines or newsletters you signed up for but haven’t read; emails that you’ve read but kept because they have useful information or attachments that you need?

If there are lists you subscribed to because you wanted particular information and you got it and used it, or didn’t, it’s time to unsubscribe from those lists. If the information is still of value to you, meaning that you can and will use it, save it in a document, bookmark the link or if you use Evernote save it there and keep it moving. Same thing goes for those precious attachments you’ve been holding onto via email. Download them to an appropriate folder and delete the email.

Once those things are gone, look to see what else is there and more importantly WHY it’s there. Get rid of the obsolete things and if there are emails you need to archive, create folders for them and start the drag and drop process. Keep it up until you’ve cleaned it up.

Once you’ve cleaned up your inbox, create some rules for yourself and some new habits. When you check email read, reply, download, archive and delete. Set up filters and related folders for email from lists you want to stay subscribed to so those emails go directly to their designated folders. You can do the same for emails related to particular clients or projects you’re working on. If your inbox is really overloaded it might take a few weeks to get things under control, but it can be done.


Save Your TimeAutomation is a beautiful thing! If you’re like me you love technology. A couple of my favorite technology pieces are Evernote and SaneBox. I have some others too. We all have our gadgets that we like that help us do certain things and we have to consciously choose things to support us. Getting things done doesn’t have to be tedious and difficult. You don’t have to struggle.  At times there’s a hesitation because people find technology cumbersome or they’re intimated by it. That doesn’t mean that you have to avoid technology. When you do, essentially you avoid efficiency.

Systems in your business can make a big difference for you and your team on a daily basis. I know that some people get uncomfortable when they hear the word “system”. That’s either because they think it has to be complicated, or that it involved a lot of things and they make up that they’re hard to establish.

A system has 3 components: tools, processes and people. Really simple. All you have to do is the research, homework and testing to determine those components for each of the systems your business needs. Right now ask yourself what systems you need to put in place. Any business should have systems for contact management, communications, marketing, social media, project management, and accounting. That last one is one that you would think everyone would have in place, but I’m here to tell you it’s not. I’ve seen it time and time again and people are losing money because of it.

Look at the things that you do on a regular basis and determine which tasks can be automated to streamline and save time, then look for tools that can serve you and learn how they work to see if they’re a fit for you. Create the remaining system pieces and implement the systems.

Secondly, delegate what you don’t have to do. In other words if the task isn’t something directly related to generating income, delegate it. If it doesn’t require your specific expertise, let it go. That may be hard for some, I know, but it’s necessary. When you delegate and let go of the things that you don’t have to be the one to do, you create the space for more things that generate revenue for you. That’s how you automate and delegate! The most important thing is doing your homework for the tools, and investing time to find the person you can delegate to.



EvernoteTools are part of the productivity puzzle. You know how when you were a kid and you would be putting together a puzzle and you always ended up with extra pieces that didn’t seem to fit or you couldn’t figure out where they went? That was frustrating, and putting together your productivity puzzle can be too. You want to be able to get the pieces and put them together in a way that fits instead of having extra, strangely shaped pieces of the puzzle. You want tools that fit you and make it easier to get it all done.

One tool that I’ve been in love with and using for a while now is Evernote. It serves me well and my clients who use it rave about it too. Evernote works really well, especially for those who find themselves chasing the BSOs. (Bright shiny objects) If electronic tools are a fit for your Productivity Persona,™ you can probably implement the use of Evernote. It’s like having a notebook handy and so much more. It lets you write anything from short lists to lengthy research; collect information and easily find the things you’re looking for. Some of the things I use it for are bookmarking articles I want to read later, saving research material and sharing information with team members. You can clip web articles with the web clipper app, capture handwritten notes, and snap photos to keep the physical and digital details of your projects with you at all times.

The beauty of Evernote is that it syncs across all devices, your laptop, phone, tablet and the internet. You have access to anything you save from any device in just seconds. I think this is my favorite feature because it lets me have my notes in the palm of my hand. There’s a free version as well as a paid version to support you, a well stocked app center, Evernote For Business as well as physical products you can add to your productivity mix. Visit the Evernote website to see if it’s a fit for you.


Earlier this year a friend mentioned to me that she and her partners were using Evernote to support them and said that it was working quite well for them.  In case you haven’t heard, Evernote is a nifty app that allows you to capture anything, access it from anywhere and find things fast.

Let me give you a quick overview.  Evernote can be used to store different types of content.  You can write yourself a note, save a portion of a web page or an email you’ve received that you want to remember.   You can customize your notes by adding tags, choosing the destination notebook, etc.

You can use Evernote to saving all kinds of information, not just text. You can save pictures, that stack of business cards you collected at your last networking event that you haven’t done anything with yet.   Whatever image you want to save, it’s simple to add them and keep them for as long as you want.  You can also save information from the web with Evernote Web Clipper.

All notes–text and others, are synchronized to Evernote on the Web automatically and from that point are accessible from anywhere you’ve install Evernote — your laptop, tablet or your smart phone.  Evernote gives you the
ability to synchronize your notes to the Evernote on the Web. This allows you to create and find what you’ve saved on virtually any computer, web browser or mobile phone.

Additionally,  Evernote constantly updates all of your computers and devices with the latest versions of your notes, so you’ll always have the right information, wherever you are.  This means that whenever a new note is created or edited on any of your Evernote capable devices, the note is uploaded to the Evernote on the Web where all of your other devices will download it the next time they sync.  There are also Evernote compatible products and services to help boost your experience that you’ll find in the Evernote Trunk.

This supportive platform now has more than 10 million users, which is a serious increase from 6 million back in January.  75%  of Evernote users access it on two or more platforms: 46% use the app on two devices, 18% on three devices, 7% use it on four devices and 4% are using the note-taking apps on five or more devices. Pretty impressive stats and I think it’s safe to say that Evernote users are happy with the application.  If you’re looking for a platform like this, it’s definitely worth a visit to the Evernote website to check it out.

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