Tag Archive: filing systems



Given all of the things that go into business and all of the pieces that have to come together, typically business owners don’t think about getting their business in order, which is unfortunate because in order to run a successful business, you have to be organized.

For ultimate success, a business should run like a well-oiled machine. There have to be systems and processes in place. It saves time and money, has you making fewer mistakes and keeps you from constantly reinventing the wheel.

Look at the human body. It’s the most magnificent machine there is. It is comprised of a number of automatic systems that support proper function. Each of these systems has a process that and all contribute to the function of the body. The body continues to function properly until one of those processes or systems is disrupted.

The same is true with your business. If you have established systems and processes for every area of your business, it runs like a well-oiled machine. Use of time is maximized and productivity levels are high. If not, things don’t run so smoothly and time is wasted and there are gaps that cause mishaps and poor customer experiences. All of which negatively impact your bottom line.

If your business doesn’t have systems and processes in place, there’s no time like the present to create and implement them. Start by assessing the current situation. Get rid of the things that aren’t working, and then take a close look at what is working and be sure there are solid systems around those things. Next, create the new systems that are missing. Typically you want filing, accounting, client and time management systems.

Each one of these systems is an integral part of running a successful business and coupled with other systems you need specifically for your business they will support you and help increase your productivity and profit. Creating and implementing them isn’t as difficult as it may seem. If you’re a business owner and you don’t have established systems and processes in place, I strongly encourage you to seize the moment and take action now to create the systems that you need to support you in your business efforts.

If you’re one of those people who cringe at the thought of setting up systems or may not know how to go about doing it.  To help you identify the systems you need in place for your business this Key Business Systems Jump Start Package.  This package gives you a template to create 4 basic “must have” systems for your business, a check list to help you identify the additional systems you need and a list of tools & technology that you can use to support your systems.  Get your Key Business Systems Jump Start Kit right here.

 


Every business  should run like a well-oiled machine and one thing that helps keep them that way are systems and processes for all areas of business.  Typical systems are filing, accounting, contact management, sales, inventory, payroll, customer service.

Having systems in place with processes inside of them lead to less wasted time from the owner of the company on down, decrease in expenses, fewer mistakes or mishaps and overall, a positive impact on your bottom line.  The absence of systems within a company can cost it greatly.

Look to see what systems you have and which you need to add then establish those systems for  your business and create a step by step processes for each one.  Once they’re created, it’s time to create new habits and begin using them and sticking to the process so that things run like a well-oiled machine.  Doing so allows each system to carry out its related processes in contribution to your office and company running smoothly.  Having them in place and using them maximizes everyone’s time and leads to high productivity levels.

What systems have you got in place?  What’s working and more importantly, what’s not working?  If it’s not working, then it’s got to be addressed.  For example, if you always have trouble finding things, then it’s time to create a solid filing system.  By the way, it’s typical for people to waste 1.5-2.0 hours each day just looking for things.  It gets pretty scary when you start to do the math.  If you’re constantly looking for contact information then it’s time for a better way to manage your contacts, because after all, if you can’t connect with your clients or prospects, you’re going to have issues.  Not much work is getting done when you’re spending time looking for things that could be easily retrieved in 30 seconds or less with efficient systems in place.

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