Tag Archive: focus



work-deskTime is our most precious resource and honestly, you cannot afford to waste it. You aren’t going to get any more time during the course of each day, so it’s up to you to maximize what you have and manage yourself well around it.

I’m sure there are a few things that you can think of right now that are wasting your time every day that you would love to be rid of. Things that have been keeping you from getting it done. I’m going to share five ways that entrepreneurs waste time and give you solutions for moving beyond them.

What are your day to day experiences? Every day there are so many things going on that if you’re not careful, your day will have control of you and you won’t have a say in how anything goes. On a daily basis people are caught up in the everyday to-dos of business and family, multiple devices, overloaded inboxes, tools and tasks, friends, followers, fans and other connections. I’m sure you can you relate to at least a couple of things in that list and that you’ve been in the midst of what I just described.

Of course this is what you want to shift away from, so let me dive into the 5 ways that I see entrepreneurs wasting time.

  1. Doing irrelevant things-Focusing on the mail, some social media, the accounting, the marketing, etc., wastes time and takes you away from the important things. Focus on the revenue generating things and delegate the things that don’t require your specific expertise.
  2. Doing the right things inefficiently. Efficiency is doing things the right way and effectiveness is doing the right things. So here the problem is being effective, but not efficient. Once you know what to do, approach things in a way that lets you be productive. A good example is having a process for repetitive tasks instead of reinventing the wheel each time.
  3. Spending time-If you don’t know exactly where your focus should be, then chances are you’re focusing on the wrong things daily. You’re spending time versus investing it. Identify your priorities so you know what’s important to have your tasks be an investment of your time.
  4. No systems-Lack of systems will not only leave gaps, but will have things falling through the cracks. Systems are composed of tools, processes and people, they don’t have to be complicated. Determine what systems you need and then create each component for each system and implement it.
  5. Technology-Email and social media are two of the biggest time wasters so you need rules for both. Use inbox tools to manage email and set designated times to check it. Have a plan for social media and use it. Delegate a portion of it to make it easier to make your time on social media focused, deliberate and intentional.

Start with one time waster, apply the solution, and then move to another. Keep moving until you eliminate your time wasters.

 

 

I Want My Hour Back!


hourglass green sandToday Daylight Saving Time started and the first thing I remember saying to myself this morning is, “I want my hour back.” I wanted back the hour that was snatched from me. That hour of peace and quiet for my Sunday. Then I heard my own voice in my head say the same thing I tell my clients, “Remember that time doesn’t exist anyway, and you have all the time there is.” All I could do was laugh.

If you’re like me you may be wanting your hour back too, but like I reminded myself, we have all the time there is and since time doesn’t exist, there’s really no loss. We get to create what time is for us and learn how to walk that fine line between knowing that it’s just a concept and operating in a world where people allow it to run their lives. When we remember that and take control of our days, there are ways we can, so to say, add time back into our day.

  • Get & Stay Focused-Staying focused is a primary key when it comes to your day to day to-dos. Once you have clarity, you can create the vision and once you have the crystal clear vision, you can focus and stay on point. It becomes much easier to know what your priorities are because your vision is clear…you know what you’re up to and what’s important.
  • Let Go-Delegate the things that don’t require your expertise to do. Make the time to explain the how-to hand it over to a highly capable party and focus on the things that only you can do. Also let go of the things that aren’t important in relation to what your focus is. Those tasks that have been on your agenda for a while that you just can’t seem to get to, so they keep getting moved, or those things that you do as a way of avoiding what really needs to be done.
  • Make Your To-Be List-You’re so caught up in the things that have to be done that you lose your focus and forget to think about who you’re being. Before you can even think about what there is to do, you’ve got to take a look at who it is you need to be. Being an entrepreneur requires you to be bold, tenacious, fearless just to name a few ways of being. When you determine what you’re creating for yourself you have to step outside of who it is that you’re usually being, so make your to-be list first.

Putting these things into action can help you get up to two “additional” hours in your day. Get your hour back and then some!

 

 


I recently sent an email out to my list giving them a chance to borrow my brain and get any question they had about productivity answered. That week questions came from other places too. One question I was asked while on the phone with a colleague was, “How is it that I’m productive for three days in a row then have no energy or the right attitude to get things done?” What she shared with me was that during the last few weeks she found herself in a space where she was able to focus and get things done for about three days and then she just couldn’t bring herself back to that space again. She couldn’t stay focused and definitely wasn’t in the frame of mind to do so either.

Each of those days she had started working mid morning and worked until after dinner, sometimes stopping to eat dinner and then coming back to work and at times burning the midnight oil. She was burning herself out, which many women entrepreneurs do. What I suspected was that she wasn’t giving time to herself as was the case. No breaks to grab a healthy snack or take a quick walk or just breathe. She may or may not stop to eat lunch so she could continue to work her way through the things on her list and be farther along with her project. Plowing through those days got things done, but depleted her physically and mentally and it took a couple of days to get things moving again.

If you don’t have time during the day when you give to yourself, now is the time to start doing it. Create a morning routine that allows you space to breathe and to get grounded and focused. You might add a work out or some yoga and meditation. Let the focus be entirely on you. Not your family, not even your business, but on you. Create times during the day when you stop to take a break from work. Step away from your desk or out of your office and again focus on yourself. What do you need in that space? Maybe you need to fuel your body or take the dog for a walk. You will find that those breaks leave you refreshed and ready to knock off the rest of the things on your agenda for the day. Finally, know where to draw the line. Choose a time to end your work days and honor yourself and your time by sticking to it. This will give you the energy, focus and frame of mind you need and will put an end to the weeks where you run out of steam.

 


3490905 time in businessAll of us have wished we had more time at some point or another, but the reality is that it’s not going to happen. No matter how much you want, wish for or dream of having it, you’re going to have the same amount of time allotted to each day.

The magic number is 1,440, so just how do you “add” to that? There are things that you can do as a means to getting more time in your day. Of I’m not talking about actually making your days longer, but about taking back your time. You can get about 2 hours back into your day, which is awesome when you think about the amount of time you can get back over the course of a week.

There are a few different ways you can get back some of your time but here I’m going to share how focus can help you get back some of the time you’re losing. What are your days like without focus? You might already know because that’s the experience you’re having right now. Focus is about backing up for a minute and getting really clear about where you’re going and what you seek to create and how you want to feel. For that you need vision, and to be able to see your vision you need clarity. Without clarity, there is no vision and without vision you can’t get where you expect to get.  The only thing you can expect is to spin your wheels.  The clearer you are about where you’re going, what you’re creating and how you want to feel inside of your every-day experiences, the more efficient and effective you can be in achieving those things.

Once the clarity is there, you can create the vision and once you have the crystal clear vision, you can focus and stay on point. It becomes much easier to know what your priorities are because your vision is clear…you know what you’re up to and what’s important.  You know that the new task that just became necessary is nowhere as important as what you have on your agenda so it’s easy to not get distracted by it. You can easily delegate it and keep it moving. Without focus, your days are like a blurry picture. You can’t see it clearly and you certainly can’t enjoy it. Get focused and gain back the time you’re losing without it.

 


Desktop mix on a wooden office tableLet me start by saying that I know you may not have a daily routine when it comes to getting things done. You probably have things that you do in the morning as you start your day, like making breakfast. If you have children you’re getting them ready and maybe off to school. Maybe you include mediation or a workout. It’s a given that you have something you do every day, even if it’s general, like eating and getting showered and dressed.

Your morning sets the tone for your day, so you want to purposely structure it and you also want to purposely structure your work day. Now some see structure as a bad thing, I know that my creative people out there may not even be able to hear anything about structure, but trust me you can do this.

Once you get to your office, whether it’s inside or outside of your home what do you do? Do you sit down and dive right in? If so, what are you diving into and how? If you’re jumping into your inbox first thing, stop it. Let today be the last day that you did that. If your start isn’t intentional you’ve have to revamp the way you start your work day. If you’re on top of things, you will have all of your to-dos and calendar items in place, so you don’t have to think about it, you just have to review it.

The first part of your routine for the day should include getting present to what you want your experience to be that day and how you want to serve or have your clients experience you. You should also make time to review your agenda and see if you’re led to change something. Maybe something doesn’t fit or something has to shift. Make the changes and then step into your first task.

Continue with your day based upon your to-do items and your calendar making any adjustments you have to make along the way. Determine when in your day you’re going to check email and stop leaving it open all day and set a time for making and returning. Neither of these should be happening during your prime time. Use your prime time to focus on your priority tasks. Get in at least two quick breaks into your day and time to refuel your productivity. Finally, determine how you’re going to end your day, making sure to include looking at your list and calendar for the coming day so that you know what’s up.

The idea here is to create a routine with regular habits that work for you, make your day work and help you get it done. What do you need to make standard in your day? Look at the trouble you have every day and that will give you an idea of where the gaps are and what you need to make customary. This keeps you focused, on point and on purpose instead of floundering endlessly day after day.

 

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