Tag Archive: getting things done



Time is an elusive thing. It’s slippery and that’s one thing that makes it hard to get it all done. Hard to wrap your head around and you simply can’t lay your hands on it. It’s intangible. “Time management” can be a hard puzzle to piece together. Until you let go of how you see this thing we call time and take a personalized approach.

You are the reason you aren’t getting things done. Who you are has everything to do with why it’s not happening and it’s also what will help you discover how to knock things off your to do list with ease. You see, your Productivity Persona reveals how you relate to time and your strengths and weaknesses around it. When you look at who you are in that sense, what you’re good at and where you struggle start to make sense. Not being able to stay focused, over analyzing things to point of not taking action and lacking follow through are connected to personality traits.

If you’re like most people, no one ever told you anything about getting and staying organized or managing yourself around time. We are taught many things when we’re young but these two things are just not in the mix, so unless you have a natural disposition toward these things and have these abilities, you don’t have a clue and nine times out of ten, your latter school life and professional life suffer. Right now, if you still haven’t figured out how to deal with time, your business is probably suffering because you’re flying by the seat of your pants daily.

You learned how to tell time but didn’t learn about how to deal time, you just basically picked up your productivity abilities though osmosis. What you came to know was that time runs the show. You learned that by watching everybody else under its rule and you did the same thing. Time is running the show and you’ve given all of your power over to it. This is one reason why people struggle.

Another reason people struggle is that they don’t understand that they have a relationship with time and that it has to be considered. Getting things done means being able to reach for the things beyond ordered space and life, time for the things that matter most. Having that reach is empowered with the knowledge of who you are when it comes to time. Placing yourself at the core of it all is how your tools get chosen, processes get created and tasks get identified. Your Productivity Persona reveals your path to optimum productivity. It’s not about anything outside of you, but about putting who you are in the mix.

Optimum productivity doesn’t happen with that linear approach to time or the one size fits all boxed solutions or remedies. Your system should be built with you having explored who you are in depth. It starts with you. Productivity is personal. You can make it personal by starting with finding out who you are in your relationship with time. Take this quick quiz to learn your Productivity Persona.

 


“Nothing happens until something moves.”

Einstein was speaking of relativity, but those theories are so relevant in our every-day lives.  So many people struggle day in and day out to get things done and can never quite seem to find that sweet spot that allows their days and their lives to flow. They continue to struggle, knowing and even saying that they’ve got to do something to change that, but it never happens. The fires continue to burn and they continue to fly by the seat of their pants to put them out daily. Sadly, that will continue until they take the step to affect a change. Here’s a short video for you about taking action. You have to be the something that moves.

 


Woman Writing in PlannerOne of the biggest hindrances to getting things done is not knowing your priorities. You’d be surprised at the number of people who don’t know what theirs are and this is where a lot of people get stuck. Time and time again when working with a client and looking at how they go through their days and what happens in the midst of them, it boils down to not knowing what’s important.

If you’re stuck in this spot, I want you to step back and take a deep breath and exhale. Then look at the things you value most. What things matter the most to you? Your children/family? Your health? Each of your values are direct indicators of what your priorities are. One of my top values is my health, because after all if I don’t have that I can’t have much else that I want, which is unacceptable to me. That value transitions into my days as one of my top priorities which is why my vegan diet, a good daily workout and meditation are part of each of my days. Nothing comes before them so they’re on the top of my agenda every day without fail.

Make a list of the things you value then look to see what priorities are related to them. Some values may have more than one. Once you know your priorities, you can compare them to the things you’re doing daily and determine what stays on your list, what gets delegated and what gets kicked off your list.

Keep a list of what’s important handy so that as you move into this new habit of focusing on the important things you have a reminder in front of you about what gets on your list. Being aware of and in touch with your priorities takes the guess work out of things because you already know what’s allowed to hit your to-do list and calendar and what isn’t. The things that fall under this category are the things that you tackle during your Prime Time.™ This is just one way to stop wasting time, take your power back and get things done.

 


office-620817_1920There are way too many productivity tools out there to mention, making it even more important to choose the one that’s a perfect fit for you. The tool you use to support you on a daily walk through your to-do list should fit you as well as your favorite pair of shoes. After you’ve done your homework to learn exactly what the tools you’re attracted to can do and determine which is the best fit based upon your Productivity Persona™, you can’t stop there. Once you have the perfect tool for you in your hot little capable hands, you’ve got to work it if it’s going to support you. There are three major things you’re going to want to do:

  1. Set Yourself Up For Success-It’s important to use all the features to support you daily. When you get your tool, invest the time in setting it up completely, and no half-stepping! Add your contacts, and for electronic tools, sync it with your calendar, and add your business email so that you have access to it. It’s convenient to have it all in one place, not to mention the time you’ll save.
  2. Develop Habits– Once it’s set up you want to build the muscle of using your tool every day . If you haven’t been using something to support you on a daily basis, you’ve got to allow yourself the time to get into the swing of things. Use reminders to help you build this muscle if you need to. On a regular basis, add new calendar items, contacts and any updates, and use it to plan and to guide you daily.
  3. Back It Up!- Sync and back up your electronic device regularly—at least twice a week. It’s a good practice to set reminders in your calendar so that you don’t forget to sync and back up. There’s nothing worse than losing or having something happen to your electronic device and not having that back up. I’ve helped clients work their way back from that disaster and it’s not pretty. If you’re using a paper tool, maintain it the same way and share your calendar information with your assistant or another trusted party. If you’re a one-woman show, keep a second copy in a safe spot for easy retrieval in the worse case scenario.

I recently sent an email out to my list giving them a chance to borrow my brain and get any question they had about productivity answered. That week questions came from other places too. One question I was asked while on the phone with a colleague was, “How is it that I’m productive for three days in a row then have no energy or the right attitude to get things done?” What she shared with me was that during the last few weeks she found herself in a space where she was able to focus and get things done for about three days and then she just couldn’t bring herself back to that space again. She couldn’t stay focused and definitely wasn’t in the frame of mind to do so either.

Each of those days she had started working mid morning and worked until after dinner, sometimes stopping to eat dinner and then coming back to work and at times burning the midnight oil. She was burning herself out, which many women entrepreneurs do. What I suspected was that she wasn’t giving time to herself as was the case. No breaks to grab a healthy snack or take a quick walk or just breathe. She may or may not stop to eat lunch so she could continue to work her way through the things on her list and be farther along with her project. Plowing through those days got things done, but depleted her physically and mentally and it took a couple of days to get things moving again.

If you don’t have time during the day when you give to yourself, now is the time to start doing it. Create a morning routine that allows you space to breathe and to get grounded and focused. You might add a work out or some yoga and meditation. Let the focus be entirely on you. Not your family, not even your business, but on you. Create times during the day when you stop to take a break from work. Step away from your desk or out of your office and again focus on yourself. What do you need in that space? Maybe you need to fuel your body or take the dog for a walk. You will find that those breaks leave you refreshed and ready to knock off the rest of the things on your agenda for the day. Finally, know where to draw the line. Choose a time to end your work days and honor yourself and your time by sticking to it. This will give you the energy, focus and frame of mind you need and will put an end to the weeks where you run out of steam.

 

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