Tag Archive: increase productivity

Time!  There never seems to be enough of it to get in all of the things we want or need to do.  One reason we never seem to have what we consider to be enough time is that time is elusive.  It’s intangible.  We can’t see or touch it, it can’t be captured or moved and it’s hard to conceptualize.

If we can change our perception of time and develop a more tangible view of it and change our habits, we can master it.  First we must realize that since time is not a tangible thing, there really is no such thing as time management.  Time management is self management; we have to manage ourselves.

Secondly, we have to realize that time management, or how we manage ourselves when it comes to our time, is personal.  We each have our own time management personality based upon our relationship to time.  If we don’t know that personality and have a tool that matches it, our level or productivity is not at its prime.  It’s easy to walk into your favorite office supply or technology service provider and choose a tool, but the tool you choose may not work for you if it doesn’t fit your time management personality.

Let me give you an example of what I mean.  Years ago a friend of mine purchased what was then, the latest and greatest Palm Pilot and absolutely hated it.  She said it didn’t work for her.  It didn’t work for her because it didn’t fit her time management personality, which is why when she went back to her Franklin Planner, she was able to easily manage her time again.  Her time management personality traits were a fit for a paper tool rather than an electronic one.  Just choosing a tool to manage your time without knowing what type of tool fits is like walking into a store and buying an outfit or a pair of shoes without considering your size.  You have to understand how you relate to time and choose a tool accordingly.

Knowing your time management personality is a key component in reaching your goals.  Once you understand how you relate to time, you’re on your way to increased productivity, which is vital to success in both your personal and business lives.  If you struggle to manage your time, it’s likely that you struggle to get everything done, and as a result your productivity level is lower than it would be if you had the right tool and a system to support it. Once you have the right tool and a system in place, you can smoothly navigate through your days, weeks and months as well as any turning points in your personal or business life.  Personalizing your time management can increase not only your productivity, but that of your team.

Some think that no one ever has enough time or that productive people work harder than others and neither of these myths is true.  We all get the same amount of time–1,440 minutes every day; it’s how we invest it that makes the difference.  If we invest it wisely, we end up getting it all done, working smarter, not harder.  Time is our most valuable resource and no matter how hard we wish for it, we can’t get more of it.  What we can do is change our perspective of time and learn to manage it so that we get to what matters most.  When we do so, we increase our productivity and positively impact our bottom line.

If you’re looking to learn your own time management personality, join me for a webinar where you will Discover Your Time Management Personality.  If you miss the webinar or the replay, check out Personalizing Time Management.


With life moving at the speed of sound and the demand to do more with less, we’re putting more and more in our schedules.  As we do that, it’s possible that important things are falling by the way side.  With that in play, we not only stand the chance of missing our quiet time, but also time to work on ourselves internally.

Regardless to what’s on your plate, make sure you schedule time to work on you.  Dr. Richard Carlson says, “You might schedule one hour that is reserved for reading, praying, reflecting, meditating, yoga, exercise, or however you want to use the time.  How you choose to use the time is up to you.  The important thing is that you do schedule the time and that you stick to it.”

I encourage you to try this on and see how it fits.  I think that you’ll find it to be quite beneficial.

This week I’ve focused on resolutions and the process for planning for your new year.  As this year comes to a close, I encourage you to take a look back at what you’ve done.  What have you accomplished?  What happened to the things that you resolved to do at the end of last year?  Did they remain resolutions or did they get transformed into goals and get accomplished?

Be honest with yourself, but don’t beat yourself up either. Everyone wants to be better for the new year. That’s why everyone makes the resolutions for the gym, getting organized, quitting smoking, etc.  The truth of the matter is that so many people have false starts. They have lots of plans, things they want to do or get accomplished in the New Year, but they run out of steam before they get the ball rolling with any real momentum.

What have you done lately?  Did you make resolutions for 2009?  Did you taken action?  If not,  what stopped you? If you expect new results just because it’s a new year, you’re making a big mistake.  To get your desired result, you have to take your resolutions and turn them into solid goals, then develop a plan to carry them out along with the  systems, tools, motivation and support needed to accomplish them.

If you didn’t accomplish everything that you wanted to this year, ask your self why and make a change.  Focus on taking your resolutions to goals and into reality.

If you’re looking to break the habit of making resolutions and not following through, click here for details.

Everyone makes mistakes when it comes to managing their time and there’s a long list of them.  I have what I consider to be the Top 10 Time Management Mistakes and thought that I’d share a few of them here with you.

The top mistake on my list is Checking email First Thing in the Morning.  This mistake is at the top of my list because it seems it’s the one thing I’m constantly recommending people not do.  We all know how much time can be spent reading and responding to email, and also how, if we’re not careful, we can easily segue into other things depending upon the content in the email we read.

This is not a good way to begin your day for those very reasons.  It’s time consuming and can lead to you doing things other than answering the email.  You know how it is…you open an email that asks you to do something that takes you way off track.  Then, 15 minutes later, you realize that you’ve gotten off track.

Start your day with one of your top priority tasks, not by checking your email.  This gets your day started with an important task and empowers your day.  Check your email 1.5-2 hours into your day.  Set specific times during the day to check email.  I recommend checking your email twice a day and that you turn your email notification off so that you’re not distracted by it and can focus on the task at hand.

I’ve seen this article from Brian Tracy a few times and thought that I’d share it here. 

The Three Factors of  Time by Brian Tracy

Organize Your Life Around Your Family, Your Career and Your Personal Goals
You need to stand back on a regular basis and analyze yourself, your life and your time usage. You need to become a master of your time rather than a slave to continuing time pressures.

Your Most Precious Resource
Time is your most precious resource. It is the most valuable thing you have. It is perishable, it is irreplaceable, and it cannot be saved. It can only be reallocated from activities of lower value to activities of higher value. All work requires time. And time is absolutely essential for the important relationships in your life. The very act of taking a moment to think about your time before you spend it will begin to improve your personal time management immediately.

The Starting Point
Personal time management begins with you. It begins with your thinking through what is really important to you in life. And it only makes sense if you organize it around specific things that you want to accomplish. You need to set goals in three major areas of your life. First, you need family and personal goals. These are the real reasons why you get up in the morning, why you work hard and upgrade your skills, why you worry about money and sometimes feel frustrated by the demands on your time.

Have you set your goals yet?  Are you at the starting point?  If not, what’s stopping you?

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