Tag Archive: managing time



To-Do ListThere is always plenty to do. Many people keep those things in their head instead of actually making a list. That’s where they make the first mistake. The place that things on your daily agenda reside shouldn’t be your head. You’ve got to get it in writing, so make your list. Only the things that are deserving of your time should end up on your to-do list. The same things goes for your calendar. Getting through your to-do list can be challenging, but if life is going to work you’ve got to get through it. There are a few key points that will help you establish a new foundation and get through your list daily with ease.

I believe that productivity is all about perspective. What I see is that people automatically hand over their personal power because of how they learned about time. They pick up the linear view where time is limited to a set number of hours and there’s never enough of it to go around. Seeing things through the Time Wielder’s™ lens, time is conceptual with no past, present or future. There is only “now”. Time never runs out because it doesn’t exist. People struggle because they’re trying to manage something that doesn’t even exist. When you approach things from this angle, everything shifts.

Productivity is not a one size fits all kind of thing. It’s individual. It’s time to ditch that mentality and the behavior that goes along with it. You have to look at your personality, or what I call your Productivity Persona™. Who you are, how you operate and relate to time has everything to do with how you get things done. Incorporating that when you start looking at how to achieve a higher level of productivity, can make the difference between whether or not you’re effective.

Ideally, you want to be at a point where you are scheduling your priorities, instead of prioritizing your schedule. What I mean by that is if you know your priorities ahead of time, when tasks hit your calendar or to-do list they already have an assigned priority.  If you get your priorities straight and assign them to your projects and goals, every task related to each of your projects and goals will have the same priority level. If they’re already set, you don’t have to play with your list and decide the priority level of everything on your agenda.

Making the shift in your perspective, taking the personal approach to productivity and knowing and working according to your priorities will make you more effective, keep undeserving and irrelevant things off of your to-do list so that you can work your way through your list, completing the tasks at hand and end up with a life that works.

 


CluelessBizWomanI’m going to talk about the things that you never knew about time. The things that no one ever told you. The things that keep you stuck and unproductive. Let’s start with the fact that no one ever told you anything about getting and staying organized or managing yourself around time. We are taught many things when we’re young but these two things are just not in the mix, so unless you have a natural disposition toward these things and have these abilities, you don’t have a clue and nine times out of ten, your latter school life and professional life suffer. Right now, if you still haven’t figured it out, your business is suffering.

You learned how to tell time but didn’t learn about time, you just basically picked up what others knew via osmosis. What you came to know was that time runs the show. You learned that by watching everybody else under its rule and you did the same thing. Time is running the show and you’ve given all of your power over to it.

What people don’t realize is that time isn’t real. It doesn’t exist! The only thing that makes time real is the agreement around it among those using it that it’s real. Time is something that man created to help understand and comprehend the physical world as he sees it in his every day experience. But here you are, trying to manage it. Something that doesn’t even exist. Maybe now it’s easy to see why you wrestle so much with getting things done.

Something else that you don’t know is that productivity isn’t about anything outside of or separate from you. It doesn’t happen with that linear approach to time or the one size fits all boxed solutions or remedies. It starts with you. When it comes to getting things done, you have to be at the core of it all.

These are just a few of the things that you don’t know about time, but now you do. Now it’s time to step back and take a look at things through a different point of view to see what the landscape really looks like and create your own personalized way of dealing with time and getting things done. You can learn more by continuing to read articles here on my blog and by visiting my website. If you’re ready to take that step, book your Zen Day or Deep Dive session with me now.

 


Even in this day and age of technology and tools, people still struggle with managing their time.  Technology has nothing to do with managing time, unless, of course, when it comes to supporting you in doing so.  Time management is about managing your self in a way that has you utilize your time effectively.  To do so, there are three primary things that have to be in play, the first is Key #1, the right time management tool.

Now, by “the right time management tool” I mean a tool that fits your time management personality; one that’s the right fit for you.  One key thing to remember when it comes to choosing a tool is that having the latest and greatest thing out there, doesn’t mean that it’s the right tool for you.  No matter how great it is, it still might not be the right type of tool for you.

With everything that’s out there, it boils down to you having paper and digital tools to choose from.  Once you determine which type of tool is right for your personality, there are a number of options that you have within each of those categories, especially when it comes to digital options.  If you’d like more information on paper and digital tools, click the respective links to learn more.

Discover your time management personality then choose an appropriate tool.  Once you do that, optimize its use.  Learn everything there is to learn about each of the tools features and implement their use.  Make the tool work for you; support you in your every day tasks.  Just like the tools in a mechanic’s tool box, those that you use should perform the job they were bought to do.  If not, it’s time for something new.  If what you’re using now isn’t working it’s quite possible that you don’t have a tool that fits your personality.  Go back to the drawing board and discover what’s right for you.

In my next post, I’ll share information about Key #2.


There’s so much to do and what seems to be not enough time to get to it all, so, how do you get to what matters most?  It starts by looking at everything you have on your plate and the things you would like to place on your plate.  There is an exercise that Covey proposed that does work when it comes to getting to what really matters.

If you’re ready to forge your way forward and start getting to what matters most, just click here and get your free eBook, What Matters Most©.  The first step to getting to what matters most.


Time management expert Stephen Covey developed a matrix to help people gain perspective of their tasks and gain better awareness of their priorities.  It’s called Covey’s Quadrant.   Quadrant 1 contains the important, urgent things; Quadrant 2 important, not urgent things; Quadrant 3 urgent, not important items; Quadrant 4 the not important, not urgent items.

Following the 80/20 rule, we know that 80 percent of the desired results come from 20 percent of high leverage activities or efforts.  With that in mind, the greatest payoff comes from working on projects or activities that are in quadrant 2; the important but not urgent things.  Focus on those things allows you to position yourself to spend less time handling crises.

The trick is getting there.  To do so requires that we deliberately and constantly choose.  If you think about it, life is all about choices.  We all have the freedom of choice with everything, including managing our time.  Developing the habit of choosing the really important things is primary in getting that big payoff.

So, how do you get to what matters most?  By looking at everything you have on your plate and the things you would like to place on your plate.  There is an exercise that Covey proposed that does work when it comes to getting to what really matters.  I’ll share the exercise in my next post.

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