Tag Archive: new year countdown



HandDrawing2014There are exactly 30 days left in the year and there’s so much going on.  Besides people are focused on having things in order before the new year comes in and some are preparing for holiday festivities and shopping for gifts.  If you don’t want to cross over into the new year without things in order, these tips will help you count down to the new year as you step away from the chaos.

De-clutter your space and keep it that way-Visit the spots in your office where things seem to land automatically.  Usually it’s your desk, the tops of filing cabinets, tables and other flat surfaces.  At each spot, grab everything that’s out of place and go through it piece by piece determining where it needs to go.  If it doesn’t already have an assigned home, give it one and get it in its place right away.  Get into the habit of returning things to their homes instead of to the usual landing pads.  It only takes a few minutes at the end of your day.  It’s a habit that will serve you well.

Get organized– This is the time to purge your files.  Get rid of all of the paper that you don’t need.  Archive the files that you don’t need immediate access to and mark the boxes so that you know how long each has to be kept.  You can also use a filing cabinet drawer for archived files.  Shred anything that has your personal information on it.  Purge the files on your desktop and your laptop too.

Tax Preparation– Set up systems to help you manage your tax records and documents.  File documentation you’re going to need for tax preparation and organized for easy retrieval.  If you file the items that you need for tax preparation during the course of the year, you’re ready when it comes time to prepare your return.  If you’re using an electronic method of bookkeeping, get everything entered into that system so that all you have to do come tax time is print out reports for the numbers that you need.

Get rid of things that don’t work-If something you have or that you’re using is not working, get rid of it.  Replace it with something that does work for you.  This includes processes, systems and equipment.  Look at the current systems that you have in place to see what’s working and what’s not.  Adjust the systems to make them work for you.  Systems and processes help to streamline your business and keep it running like a well-oiled machine and save you a lot of time in the long run.

Final projects and tasks for the current year-Look at the list of things you wanted to accomplish during the course of this year or this final month.  What’s left to do?  Do you have time to get those things done before year’s end?  If not, choose one that’s most important to you and get it done during the home stretch.  Move the other items to your January calendar.

Create for next year-Think about what you want to accomplish next year and start making a list.  Don’t get caught up in the hectic energy of the season and randomly list things.  Make time to think about what you want to accomplish next year and relate those things to your values.  Create SMART goals from that list and a detailed plan to carry it all out.

If you would like my Final Countdown list, click here and sign up for it in the box at the right and it’s all yours. If you want step by step guidance, consider taking my 28 Day Get It Done Challenge. For 28 straight days you get action steps that will get you ready to take on the coming year and a Teleconference to help you bring it all together and get your question answered.

 


We all know that the days are winding down fast and the new year is right in front of us.  At this point you might be thinking about things that you haven’t accomplished this year, wishing that you had done more and realizing that it’s time to get it together.  Time to get organized so that you can focus on your business instead of wasting your time.  Speaking of wasting time, did you know that on average, people spend anywhere from 1.5 to 2 hours every day just looking for things?  It’s true.  That wasted time adds up fast and can cost you money too, but it doesn’t have to.

If you’re in a place where you’re wishing you had done more this year and maybe trying to get just one thing completed before it’s all said and done, you know that you don’t want next year to be an instant replay of this one so it’s time to set yourself up for success.  Get rid of the clutter in your office that’s taking up space and blocking the energy in it; get your office organized so that you can find the things that you need without wasting that 1.5 to 2 hours every day looking for them, get rid of the things that don’t work and set up systems that make things work and support you.

To help you get started, let me give you a few steps that will help you get rid of the clutter in your space:

  • Visit the spots in your office where things seem to land automatically.  Usually it’s your desk, the tops of filing cabinets, tables and other flat surfaces.  Flat surfaces are the number one spot for things to automatically land and accumulate.
  • At each spot, grab everything that’s out of place and go through it piece by piece and determine where it needs to go and put it away.  If it’s a file, put it back in the filing cabinet.  If you have business cards from an event that you attended, clip them together and put them aside to enter into your database and put away the books or other items that are just sitting around.  If something doesn’t already have an assigned home, set it aside for the next step.
  • Go back to the things that you set aside yesterday from your first action item.  These are the things that don’t have a home.  They don’t have a home because you haven’t designated one for them.  Today, create homes for the things that don’t have them.  Take some time to think about where each item should go.  Make sure that the homes you assign make sense.  Most will be obvious, like if it’s info for a new project or client that doesn’t have a home, create a file and get it in the filing cabinet.
  • Now that your space is clear, create the habit of putting things away on a regular basis.  This means that you start putting things away after they’ve been used or at the end of your work day. If your day ends at 5pm, then stop at 4:45pm and get the books, files and other items you used during the course of your day put away.  If there’s something new that you acquired that day, assign it a home and get it put up.  This is also a good time to look at your agenda for the next day.  Leave your workspace in order, especially your desk.  When you return to start your next day, you enter a clear space that is ready both physically and energy-wise for you to work. Keep this up until it becomes a habit for you. If you have to set reminders/an alarm for yourself until you build the habit, do it!  Keep your space clutter free at all costs.

Right now (Nov 2012-Jan 2013) I’m having a 28 Day Get It Done Challenge to help you get your office and business in order and get you ready for the new year.  Dump the clutter, tame the paper tiger, create business systems that will support you and be ready to take on 2013…all for a VERY minimal cost.  Click the following link to get all of the details and sign up!  http://doitintimediva.com/28daychallenge.

 

 

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