Tag Archive: Office Organizing



Desk Monitor & BookcaseOver the years as I’ve worked with clients I’ve come to learn that one of the things that people struggle most with is keeping their work space organized and clutter free.  It’s right up there with procrastination.  It starts small and then it builds into something that you just can’t seem to get rid of.  It can get to the point of you having an entire space full of clutter.  It’s definitely a formidable opponent and it will not only keep you frustrated, it can keep you from making money.

What most people don’t realize is that as the disorganization and clutter build up in the physical space, so does the energy that comes along with it. Everything is energy and clutter is no exception. If your office or work space is cluttered, you probably have client files, notes from conversations, that book that you started to or want to read, things that need to be filed, and bits and pieces of your personal life lying around in that space. What you also have present in that space is the energy that all of those unfinished bits and pieces bring with them.

Think about that for a moment. The files and notes that you have hanging out bring a stagnant energy to your space since you haven’t done anything with them. So do the books that you haven’t finished reading, and the unfinished or derailed projects on your desk. Some of these things bring other kinds of energy to your work space depending upon how they got there or why they’re lying around. Some things might be there just because you haven’t taken the steps to putting them away. No matter the reason, they bring negative, heavy energy to your space. The exact same kinds of energy build up in a disorganized space. When things don’t have a home, can’t be found or are lost in the shuffle, a particular kind of energy comes to the space.

Your office is your profitability space. This is the space that you come to daily to make things happen. This is the space where you create your products or programs to serve those you are here to serve. This is the physical space that you operate from to live out your entrepreneurial dream. Doing so becomes difficult when your space tells you that you can’t. You work on that new program or event, putting the best of your efforts into it. Sometimes you struggle with it due to the energy in the space. When it’s finally done, somehow it’s not what you intended or not as successful as you thought it would be. If your office is disorganized or cluttered, the space dictates that you can’t use it as you’re attempting to use it. The energy in the space doesn’t allow for you to create your profitability from it.

If your bottom line isn’t looking quite like you want it to, look at your office space. Is it disorganized or cluttered? When you look around do you see a well-organized space that works for you and supports you? What kinds of things are piling up? If you see that your space isn’t allowing for your profitability it’s time to shift the energy in your space. Start by putting away the things that are out of place. If your space isn’t supporting you, start to think about how it can be changed to help you be more productive and hire a professional to help you if necessary. Shift the energy in your space so that it allows you to build your business from it. The energy within it dictates your level of profit and your growth.

 


Being organized is a state of mind, so before you can get organized, you’ve got to shift gears mentally.   To shift gears you have to make a conscious choice about how you want to work.

It’s really easy to be clear about what you don’t want or how you don’t want to work.  By nature it’s easier for us to determine what’s “wrong” or what we don’t like about something.  It’s quite another to be clear about what you do want, but necessary if you really want to change a situation.

Of all the things that we are taught when we’re young and as we grow into young adults, we are not taught to manage ourselves or how to organize our space or our time.  If we’re lucky enough to have some sort of clue as to what to do, then life tends to work better than if we don’t have that clue.  For most, being organized is something that we learn.  You might say “I don’t know how to get organized.” and may even believe that it’s just not possible.  I’m here to tell you that it’s not hard to do and that it is possible.  It’s all up to you  and your state of mind.

Your state of mind is where you start.  Where are you?  Are you thinking like a disorganized person?  Shift gears and start to think like an organized person.  What would your life look like if you were organized?  Get real clear and have a vivid picture of what that looks like.

Next ask yourself why you want to get organized.  Maybe you want to save some time; have time to spend with your family or friends; have time to focus on the money making tasks for your business.  Whatever your reason is, allow that reason to fuel you forward.  Let that be your focus and what drives you.

Once you know why or what your purpose for getting organized is, you can create your plan for organizing your space or your time .  What do you want to accomplish; what are your end results and what priority does each have.  Once you know the priorities, you know where to start and in what order to tackle things.  Your plan should also designate the tools that you’ll need to get organized.  When you create your plan, DON’T keep it in your head.  That’s the most dangerous place you can leave it.  When things stay in your head, they don’t become reality.  Get you plan onto paper.  It you prefer an electronic tool, get your plan into it and determine the steps that have to happen to accomplish each of your end results.

Getting clear about what you want, why you want it and creating a prioritized, written plan helps you shift the gears from the disorganized mind set to one of an organized mindset.  Being in action around your plan and your purpose has you operating inside of that space and developing the new habits that you need to get and stay organized, which will give you that extra time with family; to generate money through your business, or whatever it is that you’re looking for.

 


An office runs best when there are systems and processes in place.  Besides a filing system, most people have a time management system, a system for handling mail, incoming documents and files.

Your office, whether it’s at home or elsewhere, should operate like a well-oiled machine.  If you’re a business owner, you have to have systems for accounting, customer/client sales or inventory.

To get started,  look at what you have to determine what’s working for you.  Keep what does, then create new systems with processes that will support you.   If you don’t have systems set up currently,ask yourself what challenges you’re having; what keeps you from being productive.  Set up systems based upon your needs.  It may take a number of hours from start to finish, but the systems and processes you create will keep your office and business running smoothly.


Believe it or not, clutter doesn’t just impact your physical environment.  One thing that it impacts is your physical body.  Think about how you’ve felt before when you’ve walked into a cluttered space.  It’s confining, it seems to suck all of your energy and makes it hard to focus on what you’re doing.  In cluttered office spaces you may have had the feeling of something coming over you when you walk into the space.  Have you ever had one of these experiences when you walk into a cluttered space?

When we clear the clutter and address the underlying reason for it being present, it paves the way for us to release other things.  For example, once you let go of the clutter, it paves the way for you to release excess weight.  And likewise, when you loose weight, you feel the need to get rid of the clutter that’s in your environment.  The two are directly connected.  One is a reflection of the other.  To deal with either one of them you have to change your perspective and look at what lies beneath to get rid of your clutter once and for all.


We all have junk drawers–in the kitchen, the office, the bedroom.  Whether  you have one or more, they accumulate a lot of things since they’re the catch-all for the things that don’t have a home.

It doesn’t have to stay that way.  You can bring order to your junk drawer.  To start the process, measure your drawer and purchase a drawer organizer with adjustable dividers.  Start by dumping the entire drawer out onto a surface with enough room for you to work and start sorting the items.  Decide what to keep and what you’re going to throw away.  Also create a pile of things that don’t belong in the drawer and put them away once you’re done.  If you can no longer use it, get rid of it.  Make a decision about everything in the drawer.

Once you’ve done that, insert the drawer organizer and adjust the dividers as needed to fit your items into the various sections, then start adding items to teh drawer, placing like items together.  Only put items that you actually use into the drawer and palce the items that you don’t  use so often toward the back of the drawer.

On a regualr basis, purge the drawer of things that you don’t use and if there is something that doesn’t belong in that drawer don’t put it in there!

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