Tag Archive: prime time

Woman Writing in PlannerOne of the biggest hindrances to getting things done is not knowing your priorities. You’d be surprised at the number of people who don’t know what theirs are and this is where a lot of people get stuck. Time and time again when working with a client and looking at how they go through their days and what happens in the midst of them, it boils down to not knowing what’s important.

If you’re stuck in this spot, I want you to step back and take a deep breath and exhale. Then look at the things you value most. What things matter the most to you? Your children/family? Your health? Each of your values are direct indicators of what your priorities are. One of my top values is my health, because after all if I don’t have that I can’t have much else that I want, which is unacceptable to me. That value transitions into my days as one of my top priorities which is why my vegan diet, a good daily workout and meditation are part of each of my days. Nothing comes before them so they’re on the top of my agenda every day without fail.

Make a list of the things you value then look to see what priorities are related to them. Some values may have more than one. Once you know your priorities, you can compare them to the things you’re doing daily and determine what stays on your list, what gets delegated and what gets kicked off your list.

Keep a list of what’s important handy so that as you move into this new habit of focusing on the important things you have a reminder in front of you about what gets on your list. Being aware of and in touch with your priorities takes the guess work out of things because you already know what’s allowed to hit your to-do list and calendar and what isn’t. The things that fall under this category are the things that you tackle during your Prime Time.™ This is just one way to stop wasting time, take your power back and get things done.


Desktop mix on a wooden office tableLet me start by saying that I know you may not have a daily routine when it comes to getting things done. You probably have things that you do in the morning as you start your day, like making breakfast. If you have children you’re getting them ready and maybe off to school. Maybe you include mediation or a workout. It’s a given that you have something you do every day, even if it’s general, like eating and getting showered and dressed.

Your morning sets the tone for your day, so you want to purposely structure it and you also want to purposely structure your work day. Now some see structure as a bad thing, I know that my creative people out there may not even be able to hear anything about structure, but trust me you can do this.

Once you get to your office, whether it’s inside or outside of your home what do you do? Do you sit down and dive right in? If so, what are you diving into and how? If you’re jumping into your inbox first thing, stop it. Let today be the last day that you did that. If your start isn’t intentional you’ve have to revamp the way you start your work day. If you’re on top of things, you will have all of your to-dos and calendar items in place, so you don’t have to think about it, you just have to review it.

The first part of your routine for the day should include getting present to what you want your experience to be that day and how you want to serve or have your clients experience you. You should also make time to review your agenda and see if you’re led to change something. Maybe something doesn’t fit or something has to shift. Make the changes and then step into your first task.

Continue with your day based upon your to-do items and your calendar making any adjustments you have to make along the way. Determine when in your day you’re going to check email and stop leaving it open all day and set a time for making and returning. Neither of these should be happening during your prime time. Use your prime time to focus on your priority tasks. Get in at least two quick breaks into your day and time to refuel your productivity. Finally, determine how you’re going to end your day, making sure to include looking at your list and calendar for the coming day so that you know what’s up.

The idea here is to create a routine with regular habits that work for you, make your day work and help you get it done. What do you need to make standard in your day? Look at the trouble you have every day and that will give you an idea of where the gaps are and what you need to make customary. This keeps you focused, on point and on purpose instead of floundering endlessly day after day.


There are a number of things that you can do right now in order to get control of your workload and start working smarter not harder.  Here are a few of things for starters:

Don’t over commit-Know what you are capable of handling. Before you commit to something, make sure you have the time to dedicate to it. Saying “no” never really hurt anyone

Prioritize your tasks– Knowing the importance of a task is important. Assign a level of priority to every task on your list, and then place it in your calendar accordingly. Not assigning a priority can cost you precious time or cause you to add extra hours at some point to get something done.

Know your prime time-We all have a period of time during the day where we are at our best and we each should know when that time is for us. Your prime time is key to getting things done and will greatly assist you in managing your work load and keeping extra hours off of your agenda.

Simply put, you can’t manage your time without a means to do so.  We all know that there never seem to be enough hours in any given day, but we aren’t going to get any more, so we have to work with what we’ve got.

Besides knowing what’s important to you, you have to have a tool to assist in managing your time and a system to support it.  Not only is it important to have a tool, but it’s important to have one that fits your time management personality.  Yes, when it comes to time management, we each have a personality.  If the tool you choose is going to properly serve you, it’s got to fit your personality.

Once you know your time management personality, choosing a tool is quite easy.  When you have the tool, set it up and  make complete use of it.  Tools have the features that they do for a reason: to serve you, so maximize your knowledge and your use of the tool that you choose.  Doing so will maximize your productivity.  Once you have the tool and understand its features, begin to put it to use and create a system to support it.  That system includes knowing what I call your “Prime Time”, regular planning,  prioritizing your tasks and other supportive habits.

If you have a tool that you are using to manage your time, but things just don’t seem to be working, it’s time to ask a few questions: “Do I have the right tool?”  If so, “Am I maximizing its use?”  If not, “What’s the right tool for my time management personality?”  The sooner you ask yourself these questions and take the steps to implement the proper tool for you along with a system to support it, the sooner you can increase your productivity.

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