Tag Archive: priorities



ClocksandHourglassBeing The Time Wielder, I’m always looking at how people do things and I’ve seen what the most productive people are in the habit of doing. I’m going to share 5 of those things with you here in this post.

First and foremost, productive people are early risers. These folks can get more done before the work day begins than most people. They seize their day. That early morning time is filled with meditation, exercise, some plan and strategize and some even start working on their top priority. Each of these contribute to their overall productivity and their ability to get things done.

Highly productive people are focused. Because they know their priorities they’re not struggling to figure out what should get their time or what to work on first. They know what matters most. One thing at a time it is easier to manage and complete to a good standard, instead of spreading your efforts over multiple things. Think about hitting a target. If you focus on 5 different points on the target, you aren’t going to hit anything. Prioritize your projects so that you automatically know the priority of the tasks related to each.

Productive people know how to block out the distractions and the interruptions. Setting periods of time during the day when you blocking out everything else works. You don’t have to block things and people out all day every day, but trust me, if you know when and how to do it, it will contribute to ending the day with things completed.

Manage your meetings well. Have your rules about meetings. One of mine is that there must be an agenda, doesn’t have to be written, but I have to know the purpose. I also have to know how long it’s supposed to last. Here’s a secret for you…people don’t always need the amount of time they ask for. A lot of time gets wasted around meetings. Having and sticking to your rules creates a more productive flow, allowing more things to be handled.

This next one is a big one…having rituals or systems in place. Look at the things that you do on a regular basis and find ways to automate the process. Create systems that will support you. First of all, create your time management system. Simply put, a system has three components: tools, processes and people. Determine which tools you need, document the processes and determine who is going to use the tools you designate or perform the tasks that the tools can’t. Set up your systems so that your business can run like a well-oiled machine.

There you have it, 5 things that the most highly productive people do to get it all done. Incorporate them one at a time and you’ll see how well they work to make you more productive.

 

Time Saving Tips


ClocksandHourglassLet’s face it, work days are busy and it can be hard to organize your days in a way that help you get it all done. Here are three tips that will save time and keep your productive.

  • Segment Your Days or Your Week-One thing that works is to break your days or weeks into segments. Structure your days or your week in a way that has you set specific time periods in the day or week for various tasks. For example, I have two days in my week where I don’t see clients. Those days are designated for working on internal things like my programs, and things related to my business systems. Setting aside that time keeps those things happening every week as they need to.  I also have one day and then segments of others that are for clients only. Look at the different types of tasks that you have on a regular basis and group them by day throughout the week or create segments in your day for particular tasks.
  • Prioritize-It’s easy to get sidetracked and have your entire day or week be off course. Determine your priorities ahead of time, based upon the bigger items or projects that you have on your plate. Once you’ve determined the priority for each, it becomes easy to know what things to focus on and what things don’t get your time and energy. You start to schedule your priorities instead of prioritizing your schedule.
  • Use One Calendar-PLEASE stop using multiple calendars! It’s enough to drive you crazy, not to mention having things fall through the cracks because you have two or more places to schedule events and tasks. Determine what type of calendar is a fit for you, based upon your personality then use that one calendar to house your business, personal and family calendar items. Doing so keeps things from falling through the cracks and will keep you from double booking.

 


WomanSittingHoldingClockAs a Productivity Coach I’ve seen many things over the years and there are mistakes that I’ve seen people making all the while.In this post I’m going to share three that are quite common. First and foremost, you’re checking your email first thing in the morning. STOP IT! Now I know this is a hard one for some of you because you live in your inbox. Close your email when you’re not checking and replying to it. Plain and simple, email is a distraction and a major time suck!

Instead of diving head first into your inbox at the beginning of your work day, is to check your email 1½ -2 hours after you start your day. Use the first 1.5 to 2 hours of your day to focus on your top priority for the day. By the end of that period of time, you’ll either be done with that task, or you’ll have a good dent in it. This makes the first couple of hours of your day more productive instead of you fishing around in your inbox and having a priority sit on hold.

Working against your grain is one of the worst things that you can do to yourself. It zaps your level of productivity. What works is to learn your personal energy cycles and use them to make your day productive. If you don’t know what time of day is best for you, start taking notice to see when your physical and mental energy is highest. You might find that you’re not at your best until almost noon and that you can work past dinner time before you start to fade. Make the shift in your day and use that time for the things that require you to be at your best. Use the other time in your day for things that don’t require so much of you like returning phone calls.

The third mistake is not spending enough time on top priorities. You can be busy all day and still not get the important things done. You’ve got to know what your priorities are before you get in motion. Look at the projects and goals on your agenda and determine their priority before anything related to them hits your daily list or calendar. If you know your priorities prior to adding them to your activities, you know what your focus should be on and therefore, you can focus your time on your priorities so that the important things get done.

Those are just three of the mistakes that you could be making when it comes to productivity. Take action to shift from what you’re currently doing and you’ll see a difference.

 


To-Do ListGot a long to-do list and wondering where to start? How do so many things end up on your list, where do they come from and how do you get it all done? Life moves so fast and you continually add things to your plate without even thinking. There are things that you miss or don’t get done because you don’t have things in place to support you. There are particular steps and habits that you can create to support you in becoming a task master that will get you through your to-do list every time.

So, let’s look at how things end up on your to-do list. Are you creating daily tasks based upon the larger projects that you’re working on or are you creating lists randomly?  How you create your list makes a big difference when it comes to getting it all done.  The first key to becoming a task master is being a master at determining what goes on your list.  If your daily lists are being created based upon the projects that you’re working on, the tasks are focused and related to something that’s important or something that you value.  If your daily lists are being created randomly, they are likely to include things that aren’t important or even relevant.  Those are the things that will waste your time.  Only add things to your list that are related to the goals or projects you are working on and other things that are important and relevant.  This helps you weed out the unimportant tasks and things that can be delegated and keeps you focused on what’s important.

The second key is knowing when to do what, so you have to know your priorities and stick to them.  Priorities should be created when your projects and goals are created.  If the projects and goals that you’re focused on don’t have a priority attached to them, determine them.  Once you know your priorities for each, you know the priority of the related tasks as they filter down to your daily to-do list.  This has you be in the practice of scheduling your priorities and not prioritizing your schedule.

The third key to being a task master is personalizing everything.  Know the time of day that you are at your best mentally and physically and use that time to carry out your top priority tasks so that you’re not working against your grain.  Organize your work space according to how you work and assign a place for everything so that it’s easily accessible.  This way you’re not wasting time looking for things.  You’re working on the tasks at hand.

These three keys will keep your daily to-do list trim and fit, with no extra filler.  Be particular about what you give your time to.  If something doesn’t fit, don’t give your time to it.  Always keep your priorities in mind and allow them to guide you.  There will be many things that will try to get your attention and your time, but you get to choose how you spend your day.  Stick with habits that support you and you will be able to get it all done.  You will be a task master.

 


AbstractClockEverything you are and that you will become is determined by the way you think, your perception of time and how you use it, so says Brian Tracy, and I concur.  So many people squander time without even giving it a second thought, paying it no attention whatsoever.  But, of course, people say that they never have enough time.  Newsflash: You aren’t going to get any more time!  Truth be told, there is always enough time, it’s your perception of it and how you use it that makes the difference when it comes to getting things done.

When it comes to time management, there is no “one size fits all” or boxed solution.  The key to your productivity is inside of you. When you look within for solutions and become aware of the laws that govern time, it helps you make a massive shift in how you relate to time and you get the results that you’re looking for when it comes to productivity.

Stop and think about how you view time.  How do you see it? Do you have your own perception of it, or is your perception a reflection of what you learned as a child?  Something that you accepted at face value instead of questioning what you were taught?  If you’re like most people, you’ve accepted what you’ve been taught and never questioned anything about time.  If you find yourself challenged when it comes to productivity, it might be time for you to take a look at this whole time thing and see what’s really there.

As you look at how you view time, consider that there are laws that govern time.  There are a number of such laws, but I’m going to share three primary ones with you here. If you’ve been around for a while here on my blog or if you’ve been a client, you’ve probably heard me say that you must have clarity.  Without clarity, there is no vision and without vision you can’t get where you expect to get.  The only thing you can expect is to spin your wheels.  The clearer you are about your goals, the more efficient and effective you can be in achieving them and you’ll get there much faster than someone who doesn’t have that clarity.

The law of priorities says that your ability to set priorities when it comes to your time determines the quality of your life.  When you’re clear about your priorities you never have to guess at what comes next or about what goes onto your agenda, because you already know whether something fits or not.  If you look at your agenda right now, can you say that the items you see are all priority items?  Now, they don’t all have to be top priority, but what you see should be one of your priorities.

Finally, there’s the law of planning.  Over the years I’ve heard people say that planning is a waste of time, and I’m here to tell you that it’s simply not true.  Planning is an investment of your time and actually saves you time when it comes to execution.  Every minute that you invest in your plan gives you ten on the other end when it comes to execution.  In addition to saving yourself that time, you also get the return on the physical, mental, emotional and spiritual capital that you invest.  Not to mention the fact that with planning you get to contemplate the obstacles that may come up and decipher solutions for managing them should they arise.

These are just three of the laws that govern time, but they should get you off to a good start as you begin to look at how your view time.  If you take that closer look and see that your perception of time is one that was handed down to you, take a deeper look to see what’s truly there when it comes to time.  Question what you’ve learned and start looking at the concept in depth.  Perception is everything.  Your future and everything that you become is impacted by how you view time and how you use it.

 

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