Tag Archive: prioritizing tasks

To-DoList-RedHaving a to-do list to help manage the many things on your agenda is a key factor in the game.  If you’re using one effectively on a regular basis, you’re someone who’s committed to productivity.  If you don’t have a to-do list, chances are that you are stuck in the overwhelm conversation from the amount of things you have to do and you may be forgetting important things.

So the question I have for you is, what are you doing? More importantly, who is it that you’re being when it comes to taking on daily tasks and reaching their associated goals? Taking things step by step is what gets you the results you’re looking for. But what people miss is taking a look at who it is they’re being in every moment to support the things that need to be done to get to Point B.

Let’s look at things from the practical side first. If you’re in the overwhelm conversation because there’s so much to do and you’re forgetting things, take a moment to think about what having and effectively using a to-do list will do for you. Some of the advantages are:

  • All of your tasks are in one place and prioritized
  • Being able to clearly see what needs to be done
  • Prioritizing keeping you on track
  • You are organized, and more efficient
  • Not being stressed by unimportant tasks
  • Your complete, prioritized to-do list drives your time management system

Without a solid to-do list you lack focus and you’re not as efficient or reliable to those around you.  If you have a to-do list, is it doing these things for you?  If not, chances are that it’s not up to date, contains old, unfinished items and you don’t update it on a regular basis as part of a time management system.

Now let’s look a bit deeper, beneath the surface. It’s important to have the practical systematic pieces in place to support you, but you also have to consider what’s going on at the core of the matter. This calls for looking at not what you’re doing, but at who it is you’re being. At times you get caught up in the to-dos and struggle to get things done because you haven’t considered who it is you need to be to take on the things on your agenda. It’s typical when you’re up to something much bigger and working on the things that stretch you. You’re reaching for something that’s outside of where you are now, but attempting to do so while being the same way that you’ve been to get to the point that you’re at right now.

As you look to the new things that are on your plate, take a step back and look at who it is you have to step into being to accomplish each one of them and make a list associated with each goal. Keep it handy right along with the goals you create to remind you each day of who you have to be so that you can accomplish the things that you set out to do. Look at the practical side of things and what has to be done to whip things into shape, setting up what you need to support you, but also take that deeper look within to help you extend your reach and have it exceed your grasp.


How many days have you looked at a long to-do list and wondered how everything was going to get done or where to start? How do so many things end up on your list, where do they come from and how do you get it all done? Life moves so fast and things get lost in the shuffle. There are things that we miss or don’t get done because we don’t have things in place to support us. There are particular steps and habits that you can create to support you in becoming a task master that will get you through your to-do list every time.

So, let’s look at how things end up on your to-do list. Are you creating daily tasks based upon the larger projects that you’re working on or are you creating lists randomly?  How you create your list makes a big difference when it comes to getting it all done.  The first key to becoming a task master is being a master at determining what goes on your list.  If your daily lists are being created based upon the projects that you’re working on, the tasks are focused and related to something that’s important or something that you value.  If your daily lists are being created randomly, they are likely to include things that aren’t important or even relevant.  Those are the things that will waste your time.  Only add things to your list that are related to the goals or projects you are working on and other things that are important and relevant.  This helps you weed out the unimportant tasks and things that can be delegated and keeps you focused on what’s important.

The second key is knowing when to do what.  Know your priorities and stick to them.  Priorities should be created when your projects and goals are created.  If the projects and goals that you’re focused on don’t have a priority attached to them, determine them.  Once you know your priorities for each, you know the priority of the related tasks as they filter down to your daily to-do list.  This has you be in the practice of scheduling your priorities and not prioritizing your schedule.

The third key to being a task master is personalizing everything.  Know the time of day that you are at your best mentally and physically and use that time to carry out your top priority tasks so that you’re not working against your grain.  Organize your work space according to how you work and assign a place for everything so that it’s easily accessible.  This way you’re not wasting time looking for things.  You’re working on the tasks at hand.

These three keys will keep your daily to-do list trim and fit, with no extra filler.  Be particular about what you give your time to.  If something doesn’t fit, don’t give your time to it.  Always keep your priorities in mind and allow them to guide you.  There will be many things that will try to get your attention and your time, but you get to choose how you spend your day.  Stick with habits that support you and you will be able to get it all done.  You will be a task master.

When it comes to having tasks hit our to-do list and calendar, typically, people schedule their tasks without thinking about it, with things getting put in your calendar at random or because they have importance in that moment.  Once they’re on your schedule, it’s more difficult to figure out what’s important and what things take priority.  This is how most people operate on a daily basis, prioritizing their schedule.

When you flip the script and schedule your priorities you operate from a place of power.  You already know what priorities each task has because of its associated goal.  Of course, your goals are created and prioritized ahead of time, so that you have a clear picture of what you’re doing and why.  Things get to your schedule because you know they belong there and you know exactly where they belong and why.  Instead of wasting time after items are on your schedule to figure out priorities, you can take action and get things done.

Operate from that place of power and know that when you do, your priorities will support you and get you from point A to point B and help you maintain the momentum that you need to accomplish what you set out to do.

There are a number of things that you can do right now in order to get control of your workload and start working smarter not harder.  Here are a few of things for starters:

Don’t over commit-Know what you are capable of handling. Before you commit to something, make sure you have the time to dedicate to it. Saying “no” never really hurt anyone

Prioritize your tasks– Knowing the importance of a task is important. Assign a level of priority to every task on your list, and then place it in your calendar accordingly. Not assigning a priority can cost you precious time or cause you to add extra hours at some point to get something done.

Know your prime time-We all have a period of time during the day where we are at our best and we each should know when that time is for us. Your prime time is key to getting things done and will greatly assist you in managing your work load and keeping extra hours off of your agenda.

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