Tag Archive: productivity tools



Given that productivity is personal, your tools have to be a personal fit too. They’ve got to fit like that favorite pair of stilettos. What usually happens is that people choose the latest and greatest thing to hit the market and often because of its bells a whistles. They’re attracted to the fun perks, but not necessarily looking at what it offers them in terms of staying on point and on purpose.

Think about tools from the hardware store. There are tools for different things and each is uniquely suited for a particular task. Some might be for multiple tasks. Productivity tools are no different. Tools serve and support and will help you get through your day if you have something that’s a fit and that can do the heavy lifting.

What tool do you use on a daily basis to help you stay on task? Some people use their phone, at least to some extent and others use paper tools. You may not have a designated personal tool and you might use a bit of everything. Take inventory of what you are using now. Is it working for you? If not, in what ways does it not work? Making note of what isn’t working will show you where your gaps are. Make a quick list of those gaps. Then determine if what you’re using is a fit for you. Your personal tool should be a fit for your Productivity Persona. If your persona is more conducive to digital tools, then paper is going to be a challenge for you. Your Persona might indicate that a combination tool is what works best for you.

If you have to find something new, make sure you do your homework. Be sure that what you choose has the features you’re looking for, otherwise you’ll end up with something that can’t serve you. The tool you choose is the first piece of your personal productivity system and is a key piece, so choose wisely. Take a close look at what you have, what you need and look at what’s available to see what fits and will do the job. In addition to your personal tool, take look at digital pieces that serve as good add ons. I recently updated my list of favorite tools that I use and recommend and shared it in my Productive Alchemy Facebook group. If you’re looking for recommendations, you’ll find it there in the files section.

 

 


office-620817_1920There are way too many productivity tools out there to mention, making it even more important to choose the one that’s a perfect fit for you. The tool you use to support you on a daily walk through your to-do list should fit you as well as your favorite pair of shoes. After you’ve done your homework to learn exactly what the tools you’re attracted to can do and determine which is the best fit based upon your Productivity Persona™, you can’t stop there. Once you have the perfect tool for you in your hot little capable hands, you’ve got to work it if it’s going to support you. There are three major things you’re going to want to do:

  1. Set Yourself Up For Success-It’s important to use all the features to support you daily. When you get your tool, invest the time in setting it up completely, and no half-stepping! Add your contacts, and for electronic tools, sync it with your calendar, and add your business email so that you have access to it. It’s convenient to have it all in one place, not to mention the time you’ll save.
  2. Develop Habits– Once it’s set up you want to build the muscle of using your tool every day . If you haven’t been using something to support you on a daily basis, you’ve got to allow yourself the time to get into the swing of things. Use reminders to help you build this muscle if you need to. On a regular basis, add new calendar items, contacts and any updates, and use it to plan and to guide you daily.
  3. Back It Up!- Sync and back up your electronic device regularly—at least twice a week. It’s a good practice to set reminders in your calendar so that you don’t forget to sync and back up. There’s nothing worse than losing or having something happen to your electronic device and not having that back up. I’ve helped clients work their way back from that disaster and it’s not pretty. If you’re using a paper tool, maintain it the same way and share your calendar information with your assistant or another trusted party. If you’re a one-woman show, keep a second copy in a safe spot for easy retrieval in the worse case scenario.
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