Tag Archive: saving time



Save Your TimeAutomation is a beautiful thing! If you’re like me you love technology. A couple of my favorite technology pieces are Evernote and SaneBox. I have some others too. We all have our gadgets that we like that help us do certain things and we have to consciously choose things to support us. Getting things done doesn’t have to be tedious and difficult. You don’t have to struggle.  At times there’s a hesitation because people find technology cumbersome or they’re intimated by it. That doesn’t mean that you have to avoid technology. When you do, essentially you avoid efficiency.

Systems in your business can make a big difference for you and your team on a daily basis. I know that some people get uncomfortable when they hear the word “system”. That’s either because they think it has to be complicated, or that it involved a lot of things and they make up that they’re hard to establish.

A system has 3 components: tools, processes and people. Really simple. All you have to do is the research, homework and testing to determine those components for each of the systems your business needs. Right now ask yourself what systems you need to put in place. Any business should have systems for contact management, communications, marketing, social media, project management, and accounting. That last one is one that you would think everyone would have in place, but I’m here to tell you it’s not. I’ve seen it time and time again and people are losing money because of it.

Look at the things that you do on a regular basis and determine which tasks can be automated to streamline and save time, then look for tools that can serve you and learn how they work to see if they’re a fit for you. Create the remaining system pieces and implement the systems.

Secondly, delegate what you don’t have to do. In other words if the task isn’t something directly related to generating income, delegate it. If it doesn’t require your specific expertise, let it go. That may be hard for some, I know, but it’s necessary. When you delegate and let go of the things that you don’t have to be the one to do, you create the space for more things that generate revenue for you. That’s how you automate and delegate! The most important thing is doing your homework for the tools, and investing time to find the person you can delegate to.

 

 


Planning On Glass BoardWith just a few weeks lift in the year, the air is buzzing with end of the year activities. Sadly, though most people don’t think about the year ahead. If you haven’t already laid out your plan for next year, you’re way behind and it’s time to catch up. I know that some people cringe when they hear the word “plan” or at the thought of having to create one.  I’ve heard so many people say that planning takes too much time or even that it’s a waste of time.  The truth is that planning will actually save you time, guide your actions and help you accomplish what you set out to do.  There is power in the process.

When you don’t plan, the time that you give to execution will take much longer and decrease your productivity level.  Without going through the planning process, unexpected things happen that you didn’t think about and they derail your efforts.  You spend time dealing with the unexpected, looking for solutions to put the fire out and get things going again while work is stagnated.

It only takes about 10-12 minutes to plan your day.  That small investment will save you about two hours every day, which translates to about a 25 percent increase in your level of productivity.  Regular planning has you spend more time on activities of higher value, which in turn increases your effectiveness and your efficiency. Planning will facilitate achievement of your goals, and helps you to make good decisions, define opportunities and possible threats and can even help reduce risk and prevent loss.  Inside of the process you are able to see the resources that you need, map your route and determine how you will deal with any bumps in the road, should you hit them.  All of this becomes possible simply because you make the investment of your time and energy to create the plan.

Statistics show us that every minute that you plan saves you ten in the execution of the plan.  That translates into the time that you make to plan giving you a return of ten times, which is 1,000 percent on the investment of your time and personal energy.  That is huge!  Where else can you make an investment and get this kind of return?

Without planning you don’t know exactly what you’re working on from day to day, every week and over longer periods of time so you play the guessing game on a regular basis or you get in the middle of doing a particular thing and notice that there’s something that you forgot to do—something that should have been done before you started working on your current task.  You also get to points in your process when you realize you don’t have something that you need. Not a good scenario when you’re trying to make things happen and complete the projects on your agenda or reach your goals. You want to know what that next step is. If you don’t it will cost you.

With a plan you’ve done the work that has you already halfway there. Your plan is your map that gives you what you need to move forward and a great chance of success. So, the next time you hear the word “plan”, don’t cringe, embrace the power that the process gives you.  Get prepared for 2015. Plan your work, and work your plan!

 

Time Saving Tips


ClocksandHourglassLet’s face it, work days are busy and it can be hard to organize your days in a way that help you get it all done. Here are three tips that will save time and keep your productive.

  • Segment Your Days or Your Week-One thing that works is to break your days or weeks into segments. Structure your days or your week in a way that has you set specific time periods in the day or week for various tasks. For example, I have two days in my week where I don’t see clients. Those days are designated for working on internal things like my programs, and things related to my business systems. Setting aside that time keeps those things happening every week as they need to.  I also have one day and then segments of others that are for clients only. Look at the different types of tasks that you have on a regular basis and group them by day throughout the week or create segments in your day for particular tasks.
  • Prioritize-It’s easy to get sidetracked and have your entire day or week be off course. Determine your priorities ahead of time, based upon the bigger items or projects that you have on your plate. Once you’ve determined the priority for each, it becomes easy to know what things to focus on and what things don’t get your time and energy. You start to schedule your priorities instead of prioritizing your schedule.
  • Use One Calendar-PLEASE stop using multiple calendars! It’s enough to drive you crazy, not to mention having things fall through the cracks because you have two or more places to schedule events and tasks. Determine what type of calendar is a fit for you, based upon your personality then use that one calendar to house your business, personal and family calendar items. Doing so keeps things from falling through the cracks and will keep you from double booking.

 


You’ve heard it said before that “If you fail to plan, then you plan to fail.” It might be a popular old saying but there’s nothing but truth in it.  When you don’t map out a plan, you can’t expect to do anything but fall short of the mark, no matter how hard to try to pull things off.

Many people say that planning takes too much time or that it’s a waste of time.  Those who say this have probably had a difficult time when it comes to planning, are challenged with it and usually don’t know how to go about it, so their experience ends up taking them a long time or at the end of the experience they feel they wasted time because of the results.  Planning is used to bring structure, focus and direction.  Without it, you miss the mark.

When you don’t plan, you get the worse possible return on your investment.  The time that you spend in execution will take much longer and will decrease your level of productivity.  Without going through the planning process, unexpected things happen that you didn’t think about and they derail your efforts.  You spend time dealing with the unexpected, looking for solutions to put the fire out and get things going again while work is stagnated.  Without planning you don’t know exactly what you’re working on from day to day, every week and over longer periods of time so you play the guessing game on a regular basis or you get in the middle of doing a particular thing and notice that there’s something that you forgot to do—something that should have been done before you started working on your current task.  You also get to points in your process when you realize you don’t have something that you need.  That could be a tool of some sort, someone’s expertise or the remaining budget to carry out your efforts.  That happens because without planning, you don’t identify necessary resources.  Without planning, things move very slowly and often times appear to look as though they aren’t moving at all. Simply put, without planning, you shoot yourself in the foot, rather than hitting your target.  With all of this in play, there’s no place for your efforts to be fruitful.  You have planned to fail.

I know very well that some of this may sound familiar; it may even be the norm for some.  Just reading that previous paragraph causes discomfort for me, and if what I’m saying is the norm for you, I imagine that is brings you discomfort as well.  Having it be a reality brings even more and if this is the case, it’s time to flip the script and get a plan.  Doing so will increase effectiveness, efficiency and save your precious time. Planning will increase your productivity level by 25 percent and allow you to focus on your high value tasks, rather than putting out fires on a regular basis.  Planning will help you identify opportunities and possible threats and will facilitate achievement of your goals.  Planning allows you to make an investment of your time and get the best possible return on that investment.

So, the next time you choose not to plan before jumping in with both feet, think about the above scenario and ask yourself if that’s what you want as your reality.  Are you consciously choosing to fail in your endeavors?  There is absolutely no way to accomplish anything if you don’t know how to go about it.  Create your plan to support yourself and increase your performance.


Planning is bringing the future into the present so that you can do something about it now. Alan Lakein

Did you know that for every 1 minute of planning that you do you save yourself 4 precious minutes of your time?  It’s true!  Daily planning helps you to focus on what is important and weed out the not so important things so that your day can be more productive.

Before you begin each day, look at what you have before you and plan your day.  You can also do this at the end of the prior day.   Do what works for you, but make sure that you plan.  There might be things from the previous day that you decided to move because of something unexpected happening, so they didn’t get completed.  Take those tasks and move them to the current day or another where they fit and will still get accomplished on time.

Each week, look at the week ahead of you.  Look at your master task list and add the smaller tasks to get those items completed to your daily to-do list.  This can be done in less than 30 minutes and is well worth it.  It will have you on task and increase your productivity.   Just think, if you plan for 20 minutes, you’ll be saving yourself 80 minutes of your precious time.

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