Tag Archive: schedule

Chunking your time takes a true commitment from you and will take  time to create as a new habit, but it’s well worth doing.  Working in blocks of time can add value and will increase your productivity. Here are a few quick tips on chunking your time:

  • Set a specific time for every day task like email and phone calls.  Choose a particular time of day to read and reply to email and to make phone calls.  When it comes to email,don’t check it as soon as you hit the door.  Instead work on a top priority task and then check your email 1.5-2 hours into your day.  You might want to set two different times during the day to check email.  No matter what we do, there has to be time for phone calls, so set a specific time to make and return calls.  A good time to do this is after you’ve devoted a good amount of time to your priority tasks.
  • When you plan your day, allocate specific blocks of time (from 1-3 hours) to work on specific tasks.  For instance, I set a block of time each week to create  upcoming blog posts.
  • Once you have the blocks of time in your calendar, see those blocks of time as appointments to complete the particular tasks that you’ve scheduled in those slots.  At the end of each segment, move on to the next task.

Organizing your day in blocks of time can help you accomplish your top priority items each day and over time will increase your productivity. You could easily be getting twice as much done in no time if  you schedule your chunks of time and then stick to it!

Did you know that for every 1 minute of planning that you do you save yourself 4 precious minutes of your time?  It’s true!  Think about that for a minute then ask yourself how much time are you losing each day because of a lack of planning.  Daily planning helps you to focus on what is important and weed out the not so important things so that your day can be more productive.

Have you planned your way through this year or have you just been winging it; flying by the seat of your pants.  We’ve all heard the saying, “if you fail to plan you plan to fail”, and it’s true.  If you’re not consciously planning what you’re doing, how do you know that you’re going to get where you want to?  Of course, you can’t get where you want to go without a clear picture and the plans followed by the action to make it all happen.   If you didn’t plan your way through this year, it’s time to take some action and start planning for next year.

Before you begin to look at what you’d like to do next year, take inventory to see what you’ve accomplished this year and if you’re where you planned to be at this point of the year.  Look at the list of things you wanted to accomplish during the course of this year and in these final months.  What’s left to do?  Do you have time to get those things done before year’s end?  If not, choose one that’s most important to you and get it done during the home stretch.  Move the other items to your January calendar.  If you’ve been winging it, there’s probably quite a few things that you haven’t finished and might not be able to before the end of the year.  Be reasonable about what you can finish before the end of the year.  Don’t rush this process; take your time.  Once that’s done you can begin to think about what’s on the agenda for next year.  I’ll share more in my next post.

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