Tag Archive: strategy

Chess&ClockYesterday I was focused on a couple of client projects, some content writing for the rest of the month, and a few webinars I added to the mix. That kind of a day calls for laser focus and staying on point. All day it seemed as though the phone was determined to deter my efforts. It rang, brought me text messages and sounded off with plenty of email notifications, but I won.

Last night while I looked back thinking about my day, the number of calls and text messages that came in really stood out for me and it made me think about something my father once said to me and I had to laugh. What he said was, “Just because the phone rings, doesn’t mean that I have to answer it.” He had made that comment to me when I was about 15 years old after me asking him how he could just sit there, right next to the phone and allow it to continue to ring until someone else answered it, or until the caller hung up. Of course, as a teenager, with her own phone in her bedroom to keep me from missing those “important” calls, I couldn’t possibly relate to his behavior. But now, I see the light.

He was so right, and what a strategic move to employ! People get so caught up in the things that cause distraction and even allow those things to take over and rule their day. If you want to get anything done, you can’t allow things to control or to dictate what you do and when you do it. There are ways of dealing with the interruptions that they bring that will contribute to your productivity and allow you to stay the course. The phone is one of the most popular interruptions that takes people off track any given day. If you’re working on a priority task, that isn’t the time to stop and answer the phone. That’s what voice mail is for. Give yourself permission to let your calls go to voice mail so that you can focus on the task at hand. It’s real easy to do by simply turning the sound or notifications off. Once you’re finished working on that task you can check the voice mail.

Better yet, get strategic and set a regular time to check voice mail and return calls each day. Set that time outside of what I call your Prime Time. Use your Prime Time to focus on the things that require you to be at your best, and save things like phone conversations and email for some point after that time. Doing so will make your day less frustrating and you’ll find that you get a lot more done. I had no idea all those years ago that my dad was teaching me something that would really make sense to me and would be advice that I would pass along to my clients. Just one of the many things I learned from him while he graced this planet with his presence.


Productivity Chat

January 27, 2013

Storified by Sheila Hawkins· Tue, Feb 05 2013 17:36:30

Highlights from January 27th #productivitychat

#productivitychat is starting now. Join us as we talk about your #1 time waster and the remedy for it. Start next week powerfully & on taskSheila Hawkins
Today’s chat is to help you get solutions…especially for that #1 time waster of yours. #productivitychatSheila Hawkins
What’s your #1 time waster? #productivitychatSheila Hawkins
RT @ThirdEyeGrp: What’s your # 1 time waster and why do you think you have that challenge? #productivitychatLisa Orrell
hello everyone I hope I am not to late #productivitychatAnita R. Johnson
@monewisdomwomen Thanks for joining the chat! #productivitychatSheila Hawkins
Take a look at your to-do list and calendar for this week and determine what’s not important and remove it #productivitychatSheila Hawkins
@ThirdEyeGrp Thank you #productivitychatAnita R. Johnson
What’s your # 1 time waster? #productivitychatSheila Hawkins
I use to work on a 12 month calendar now I am beginning to work on a 12 week calendar #productivitychatAnita R. Johnson
@monewisdomwomen Why did you make that change? #productivitychatSheila Hawkins
because I was waiting to get things done until the end of the year. #productivitychatAnita R. Johnson
I want to see if I can get my goals completed in the 12 weeks. #productivitychatAnita R. Johnson
I read a book by Brain Moran The 12 Week Year. Great Book about 60 pages #productivitychatAnita R. Johnson
@monewisdomwomen So that change has you wasting time? Is it that it’s taking some getting used to? #productivitychatSheila Hawkins
@ThirdEyeGrp Yes it does. it does make me more aware of my time and if what I am doing is working towards my goals #productivitychatAnita R. Johnson
@monewisdomwomen Seems as though it has you focusing on what you’re doing and specifically focused on goals #productivitychatSheila Hawkins
@ThirdEyeGrp True #productivitychatAnita R. Johnson
@ThirdEyeGrp Yes I have always been goal setting person, sometimes I get on the wrong track. This helps #productivitychatAnita R. Johnson
@monewisdomwomen Yes, there’s difference between goal setting and goal getting. Often people do get on wrong track #productivitychatSheila Hawkins
@monewisdomwomen Were you projecting all of your goals for end of year completion no matter how long they would take? #productivitychatSheila Hawkins
@ThirdEyeGrp Yes, the one I have set for this year. I am trying to keep focus on one or two goals, not 10 goals #productivitychatAnita R. Johnson
@monewisdomwomen Narrowing your focus works. More concentrated effort yields the results #productivitychatSheila Hawkins
Most of a buisness owner years. I would work on three or four tough goals each year. Would get them done, was fustrated. #productivitychatAnita R. Johnson
Decided to work smarter not harder #productivitychatAnita R. Johnson
@monewisdomwomen Yes! Smarter not harder is the way to go. Goals have to be created with a strategy in mind… #productivitychatSheila Hawkins
…narrowing the focus makes the effort more concentrated and yields better results #productivitychatSheila Hawkins
@ThirdEyeGrp True that #productivitychatAnita R. Johnson
@ThirdEyeGrp Thank you for this chat #productivitychatAnita R. Johnson
@monewisdomwomen You’re welcome. It’s my pleasure. Love talking to women Biz owners to see what challenges them w/time #productivitychatSheila Hawkins
@monewisdomwomen I would imagine that once the 12 weeks is up, you can access and see what you’ll focus on later this year #productivitychatSheila Hawkins
@ThirdEyeGrp Sure then you move to your next goal after completing that one or improve on that one. Depends #productivitychatAnita R. Johnson
@monewisdomwomen Sounds like it would work once you get beyond the learning curve. #productivitychatSheila Hawkins
Especially since some people wait until the end of the year, or take the entire year to complete goals #productivitychatSheila Hawkins
I see that some don’t realize that you can have goals that don’t start at 1st of the year; can start at any time depending #productivitychatSheila Hawkins
Usually happens when people will create goals without a strategy in mind. With strategy in play, timing is easy #productivitychatSheila Hawkins
@monewisdomwomen I think your last tweet Q was incomplete?? You asked about ideas… #productivitychatSheila Hawkins
@ThirdEyeGrp Yes I was asking what are some of your ideas for better productivity. #productivitychatAnita R. Johnson
@monewisdomwomen The biggest thing is only taking on things that are related to your goals. If not related; not important #productivitychatSheila Hawkins
@monewisdomwomen Remove the unimportant things, delegate what you can to free up your time. #productivitychatSheila Hawkins
Some chase BSOs (bright shiny objects) Instead get a notebook, write down ideas, then put them on your to-do list later… #productivitychatSheila Hawkins
This keeps you focused on the task at hand instead of chasing the BSOs and killing your productivity. #productivitychatSheila Hawkins
Another productivity killer is procrastination. Surface remedies for procrastination don’t work; have to dig deep… #productivitychatSheila Hawkins
Dig on deeper levels to find the REAL reason for procrastination, only then can it be eliminated for good #productivitychatSheila Hawkins
@ThirdEyeGrp that is it. Thank you #productivitychatAnita R. Johnson
@monewisdomwomen You’re welcome! Thanks so much for chatting. Appreciate you hanging out with me! #productivitychatSheila Hawkins
Procrastination Annihilation™ 12 week course-dig deep to get to the real reason you put things off http://bit.ly/ProTEG #productivitychatSheila Hawkins

#productivitychat takes place on the first and third Sundays of each month. Catch the next one and address your productivity challenges!

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