Tag Archive: task list

26709126 Year 2016 is ComingWhat I see on a regular basis is women going through their days fed up, stressed out and pressed for time. Many people were experiencing that frustration at the end of the year, and although we’ve crossed over into a new year, the frustration remains. Typically, when you cross over into a new year, you have great aspirations and big goals you want to accomplish, but there’s this thing that keeps you from it, making it take even longer for you to get from point A to point B.

Being caught up in all there is to do doesn’t help your quest and it doesn’t line up with the energy of having a nice, fresh new year to dive into. You’re being pulled in multiple directions, you have no idea where your time is going and the pressure is on, causing chaotic disorganized days. To make matters worse, your calendar looks like an over-stuffed closet and you have 101 things hanging out in the most dangerous place in the world—your head.

We’re at the start of a new year and if this is the way things are in your world right now it’s time to take the reins. You’ve got an entire year ahead of you, new goals and dreams to follow so now is the time to take the steps to empower yourself. Empowering yourself means learning exactly where your time is going, realizing what things are wasting your time, and knowing what kinds of things are interrupting your flow every day. You can do each of these by tracking your time for about five days. Each day when you start a task, write it down. While you work, keep track of the interruptions you get and how long you work on each thing. Be sure to note the level of importance for the items you work on. It might seem a tedious, but detailing everything you do will give you access to some great information once the five days is up. Once you’re done tracking you do you can see what things are actually getting your time, the kinds of interruptions that come into play and whether or not you’re focusing on the things that will help you accomplish those goals you created. The information you get out of this process is gold because you have to be able to know what’s really going on so you can address the problems.

It’s time for a clean slate and a new way of operating. Take the reins and take control of your days and your year by equipping yourself to have a better day-to-day experience and actually get things done, achieve the goals and dreams you created for this year. Tracking your time is one step in taking the reins. Get your time log here and discover where your time is going.


To-Do List and Pocket WatchThe list of things to do is so long that it can be difficult getting to the things that really matter. You know what it’s like to have a long list and have more things that need to be added before you can cross off the tasks you already have. Things get jammed up because you’re not organized, don’t know how to manage it all and if you’ve got productivity challenges or habits that don’t support you, it makes it even harder. To the point that you give a lot of time to putting out fires and not getting to what matters most.

Add the velocity of life and it’s even more challenging. Usually, people spend time working on things that are important and urgent because time isn’t given to planning, taking advantage of opportunities, and the all-important, highly avoided recreation and relaxation.

It’s time to dissect, clean up and fine tune your to-do list! Start by looking at everything you have on your plate and the things you would like to place on your plate. Make sure to include the things you’ve been walking around with in your head.

Once you’ve got everything listed, mark each item as something that either has to be done right now or something that doesn’t have to be done right now. As you do, keep in mind that you’re tearing apart your list here. The end goal is to only end up having things that are important left on your list, so this means letting go of all the things that don’t fall under that category.

Next, go back through the list and label each task either important or not important. Be very careful here, this is where things can get a bit tricky. Let go of the notion that everything is important, because it’s not. If something’s not related to your big picture, it’s irrelevant. It might be hard to do what I’m going to tell you to do now, but it’s necessary. Draw a line through everything that you’ve designated to be unimportant. Again, remember that you’re cleaning things up. Once you do, you’re only left with the things that matter.

Now that you have a list of only the important things left, you can see which have to be done right now and the ones that don’t because of the labels you gave them earlier. This is your new, fine-tuned to-do list and these are the things that should get your time. Focus on the things that have to be done right now first, then move to the things that aren’t a “right now” thing.

Moving forward, continue to focus on only the things that are important. Create new habits that have you planning and not waiting until the last minute so you have less fires to put out and things aren’t done in haste. You’ll have to face the daily temptation that will come from the things that aren’t relevant, but stay the course! Celebrate your wins, whether they’re big or small and make time for yourself. Continue to constantly and deliberately choose and remember that your focus is to drop the things that aren’t directly in line with the big picture you’re creating.


To-DoList-RedHaving a to-do list to help manage the many things on your agenda is a key factor in the game.  If you’re using one effectively on a regular basis, you’re someone who’s committed to productivity.  If you don’t have a to-do list, chances are that you are stuck in the overwhelm conversation from the amount of things you have to do and you may be forgetting important things.

So the question I have for you is, what are you doing? More importantly, who is it that you’re being when it comes to taking on daily tasks and reaching their associated goals? Taking things step by step is what gets you the results you’re looking for. But what people miss is taking a look at who it is they’re being in every moment to support the things that need to be done to get to Point B.

Let’s look at things from the practical side first. If you’re in the overwhelm conversation because there’s so much to do and you’re forgetting things, take a moment to think about what having and effectively using a to-do list will do for you. Some of the advantages are:

  • All of your tasks are in one place and prioritized
  • Being able to clearly see what needs to be done
  • Prioritizing keeping you on track
  • You are organized, and more efficient
  • Not being stressed by unimportant tasks
  • Your complete, prioritized to-do list drives your time management system

Without a solid to-do list you lack focus and you’re not as efficient or reliable to those around you.  If you have a to-do list, is it doing these things for you?  If not, chances are that it’s not up to date, contains old, unfinished items and you don’t update it on a regular basis as part of a time management system.

Now let’s look a bit deeper, beneath the surface. It’s important to have the practical systematic pieces in place to support you, but you also have to consider what’s going on at the core of the matter. This calls for looking at not what you’re doing, but at who it is you’re being. At times you get caught up in the to-dos and struggle to get things done because you haven’t considered who it is you need to be to take on the things on your agenda. It’s typical when you’re up to something much bigger and working on the things that stretch you. You’re reaching for something that’s outside of where you are now, but attempting to do so while being the same way that you’ve been to get to the point that you’re at right now.

As you look to the new things that are on your plate, take a step back and look at who it is you have to step into being to accomplish each one of them and make a list associated with each goal. Keep it handy right along with the goals you create to remind you each day of who you have to be so that you can accomplish the things that you set out to do. Look at the practical side of things and what has to be done to whip things into shape, setting up what you need to support you, but also take that deeper look within to help you extend your reach and have it exceed your grasp.


When it comes to the many things that you have to do, your to-do list can get pretty crowded, making it difficult to get to the things that really matter. If you’re not organized and don’t have a time management system in place it can be even more difficult.

In the fast paced society that we’re operating in today it’s easy to forget about the things that we really want to do.  When it comes to time management, you not only need a system, but have to have processes within that system to keep things running smoothly.  Your to-do list is your map for the day so it has to give you good direction and be clear about what you’re doing for the day, so clutter is out.

Your to-do list can be just as cluttered as any space in your office or your home.  Look at your to-do list.  Do you see an excessive amount of tasks?  If so, how did they get there?  Did you just compile the list or did they come from your master task list which is related to the goals you want to accomplish?  If you’re just compiling a list from your head, chances are that the tasks you’re listing aren’t related to what’s important to you.

With this in mind, go through your to-do list and determine which items are directly related to the goals you want to accomplish or to your values.  Remove the things that aren’t related.  Next, look to see what items can be delegated and who you can pass them along to, get them onto a separate list and take the necessary steps to pass them along.

After you take these steps, look at what’s left and prioritize those tasks.  This process will help you declutter your to-do list and get you going.  The key to keeping your to-do list clutter free is to start from the ground up.  Create goals that are in line with your values and compose your master task list from the goals you create and prioritize the things on it.  The items that hit your to-do list are the smaller, bite sized pieces that help you accomplish the major things on your master task list. As they filter down, they already have a priority so you know exactly what your priorities are for any given day without having to stop and think about it.  Take the time to step back and create from the ground up and you’ll save yourself time and headache in the long run.

There are a few other things that you need to start a solid foundation to run your business.  You can’t successfully run a business if you don’t have a good accounting system in place.  For accurate and easily accessible records and having everything in one place, choose one of the user friendly accounting software packages on the market.  If you don’t know how to set it up, make the investment to have someone to set it up for you.  Set up files for your receipts, client invoices, bills, etc and a process for entering things into your software so that everything gets recorded.  Use the benefits that the software has to offer to the fullest extent.

To keep track of your prospective and existing clients, use a contact management system that will allow you to not only enter an individual’s contact information, but one that will allow you to make note of where you met them and what product or service they might be interested in.  You also want to be able to track the times that you’ve spoken with them or attempted to contact them and have a way to set reminders for future follow up.

Finally, you have to manage yourself in a way that has you on top of everything and getting things done, so, yes, you need a system for that too.  If you don’t currently have a time management tool that is working well for you, it might be time to assess why it’s not working for you and determine what tool would be more appropriate for your time management personality.  Once you have the appropriate tool, set it up, learn how to use every feature it affords you and use it to its fullest capacity.  Additionally, set up other components as a part of your time management system.  For example, you want to incorporate the use of a master task list and a daily task list along with the good time management habits of planning and prioritizing to shore you up.

When you put these things into place and use them regularly, you can be rid of the aforementioned scenarios and have control of every aspect of your business.  Even when you’re wearing multiple hats, with these things in place you will be large and in charge, calling all the shots; able to handle your business.

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