Tag Archive: tasks

During one of my internet searches I discovered Organisemee, a cloud based task management application.  Organisemee hit the scene in 2010 with the purpose of helping people manage tasks and to support on the “how to” get them done efficiently.

You enter tasks and any additional information you’d like into Organisemee and can structure your them by lists or projects. Tasks can be filtered by priority or by due date, so only tasks due before a certain date are shown, which allows you to focus on the task which needs to be executed next instead of looking at everything there is to do.  You can also define individual rankings of your tasks for every list or project and the application also lets you delegate tasks to others.

You can collaborate by finding your colleagues or VA in Organisemee and become contacts, then have the ability to delegate tasks to your contacts – and vice versa.  Tasks that are accepted become part of your lists, just like your own tasks.  You can also exchange messages assigned to a specific task, to align yourself with your contact.

Reminders definitely help keep things moving and Organisemee gives you the capability to set multiple reminders before and on the due date. You can receive reminders via eMail or as SMS on your mobile phone up to three times a day.

Since it’s internet based, you can access the application from anywhere with your PC, laptop or netbook.  There’s also a mobile version of the site so that you can manage things from the palm of your hand.  Currently the company is working on mobile phone apps for BlackBerry, Android and iPhone.  For more info on Organisemee, visit the website at www.organisemee.com or access the mobile site at m.organisemee.com


With a ton of things on your plate as solopreneur in addition to all of the other hats that you wear in life, it’s important to know how to get from “to-do” to “done”.  There are of course tools that can support you, but you also have to incorporate habits and rules that support you when it comes to getting things done.

First of all, you have to know what’s important and how to prioritize things so that unimportant things don’t end up on your list of tasks to complete.  If a task isn’t directly related to a goal that you’ve created or running your business, then chances are that it’s not important.  If that’s the case, then it doesn’t deserve your time.  If it’s something that has to get done, delegate it so that you can focus on the important things.

Next, you have to understand how you operate.  For instance, what happens when you’re working on a project?  Do you get off to a slow start, get stuck in the middle of things or does your challenge come at the tail end of things?  Know how you operate and you make it easier on yourself when it comes to getting to completion with your projects.  Create the momentum that you need to keep things moving throughout the entire process to get it done. Learn what works for you and continue to use it.

As you work your way through your projects, be sure to keep track of the time that it takes to complete them and for the individual pieces as well.  Compare your actual time to the time that you estimated so that you’ll be able to better estimate the amount of time that you need to get things done.

Finally, you have to be in action around the things on your to-do list.  If not, you end up with a ton of tasks that aren’t even started.  Take each project and break it down into smaller, bite-sized pieces so that you can work toward completion one step at a time.  When you face those things that you just don’t like to do, delegate them or jump in on them and work for shorted periods of time and keep plugging away until it’s complete.  Keep control of the things on your plate to keep them from controlling you.  When you stay at the helm you stay in control, which makes it much easier for you to get from “to-do” to “done”.

Tasks, technology and perceived lack of time are big contributors to lack of focus and some might even view it as a rare thing or something that’s hard to get, which is understandable considering the number of things begging for your attention these days.  With all of the things craving your attention, it’s easy to lose focus or to switch from one task to another before the first is complete.

There are ways of maintaining your focus throughout the day that will keep you on task and help you in the process of completing the tasks that you have on your agenda for any given day.  Having and maintaining focus starts with planning.  If you’re planning on a regular basis, then you know what you’re doing every day, so when you start your day, you know the tasks for that day, when you’re doing them and the priority for each.  Follow your schedule and the priorities, not the bright shiny objects that arise during the course of your day.  If a new task comes up, make a quick note about what it is and keep moving on the task at hand so that you can keep a steady pace.  Later in the day you can come back to the notes that you have and look to see where those new tasks fit or you can add them as you do your planning.  You may also have to keep a time log to help you see how you’re moving from task to task and whether you’re completing one before you move on to another.  It helps to write things down and to be able to go back and see what you’re focusing on.

In between tasks, or in the process of a larger, more involved task, take breaks.  Get away from what you’re doing and step outside and get some fresh air, walk to the kitchen to get a quick healthy snack, or do something else that will just take a few minutes to help break up your day.  Quick 10 minute breaks will give you a boost of energy to help you stay motivated and will actually increase your productivity and will also fuel your focus.

Technology can be the biggest challenge when it comes to maintaining your focus.  You have email, social media and the internet pulling you in.  Set specific times during the day, I recommend two times each day, to check your email.  Turn the email notification off and only check email at the designated times.  Don’t check it first thing in the morning.  Instead wait until 1.5-2 hours into your day to check it for the first time.  When it comes to social media, have a plan.  Know why you’re using it, when your target market is online, what you’re posting and when you’re posting it.  Include tools like Hoot Suite to make some posts for you so that they go up without you having to stop and make the post.  If you’re using the internet for research or other means, remember what you’re purpose is and stick to it. Additionally, use technology to support you in staying focused.  Incorporate reminders for task start and stop times as well as break times.

If you start using these tips to help you stay focused and stick to them by making them habits, each will support you in staying focused and feeding your productivity.

Once you’ve created your to-do list, the items on it should be prioritized.  Ideally, when the items reach your to-do list they should already have a priority based upon the priority of the projects or goals they are related to.  If, however, you don’t have that system in place yet, look at the items on your to-do list and assign a priority to each.  I recommend the ABC method when it comes to prioritizing.

Of course a top priority or something that is very important would be an “A” task.  Things that have serious negative consequences fall under this category.

A “B” priority is considered important-not as important as an “A” task.  There are only minor negative consequences for not completing it.

“C” priorities are things that would be nice to do, of course, not as important as A&B priorities and there aren’t any negative consequences for not completing them.

You can even take it a step farther.  Look at all of you’re a tasks and assign numbers to them so that you end up with A1, A2, etc.  Anything beyond a “C” priority is something that can be “D”, delegated or “E”, eliminated altogether.  Things beyond a “C” priority are not worth your precious time.

As I mentioned, ideally, tasks have a priority when they reach your to-do list based upon the project or goal they are associated with.  When you initially add or begin planning for a project its priority should be assigned at that time.  This way, related tasks already have a priority when they filter down to your to-do list and it has you scheduling priorities instead of prioritizing your schedule.  Two very distinct things.  Scheduling your priorities will save you time and increase your productivity.

In my next post I’ll share information on using you daily to-do list.

With Labor Day behind us, now is the time to sit down and map out a plan for the year ahead.  Sadly, only 3% of people actually do this, which explains why so many people get to the end of the year and look back to see that they haven’t accomplished what they wanted to.

Now is the time to look at what you want to see come to pass in the next year and make a clear decision to see it come to fruition.  So, what do you want to do?  Maybe you’d like to make more money or get in shape.  Whatever it is you want to be up to in 2012, you need a road map to get there.  Would you drive across country without directions and a map to get there?  Of course you wouldn’t.  It’s time to start mapping things out for your drive right now!

If you’re ready, to create your master plan, this quick check list will guide you through the steps to get moving:

  • Start by crystallizing and creating solid values-based, S.M.A.R.T. goals
  • Determine the resources you need to get from Point A to Point B
  • Create a road map for each of the goals you create that includes milestones/points of accomplishments along the way.
  • Decide how you’re going to make or celebrate each milestone
  • Once your plan is complete, break the process down into the smaller tasks it will take to accomplish each goal
  • Place the smaller tasks into your calendar to get the steps done
  • Create check points along the way to stop to evaluate and measure your progress and make adjustments to the plan if necessary

These steps will get you off to a great start.  Once you get it done, be sure to stick to the plan to keep it going.  If you’re challenged when it comes to planning, visit our website and take a look at P3: Power Planning Package to see if it’s a fit for you.  It’s available at a special discount through the month of September.


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