Tag Archive: time management mistakes



Choosing a tool to help you manage your time and having it not work for you is frustrating.  This happens more often than I’d like to think, but I see it all of the time.  People either get caught up in the latest and greatest gadget and purchase it to help them or they simply don’t know that choosing a tool that fits your time management personality is of the utmost importance.  Before you make a choice about a tool to support you, you have to take the steps to discover your own time management personality.

How you relate to time is a personal thing, not a one size fits all type of thing, so choosing a tool that fits your personality is so important. It can make the difference between you being able to manage your time effectively or not. The problem is that there are so many tools to choose from, and people don’t know how to make the right choice; they may not even think about it. I’ve seen people go and purchase a tool without considering what they need according to their time management personality and then end up not liking it and having it not work for them. This only adds to the existing frustration that comes with not being able to manage your time. To avoid making this mistake, make the time to discover your own time management personality and preferences.

Let me give you a prime example of what happens when you don’t make time management a personal thing.  A number of years ago, someone that I know purchased a Palm Pilot and started to implement its use instead of using her Franklin Planner. It was the latest and greatest thing on the market so she thought it would be the best thing to support her.  It turns out that she absolutely hated the Palm and having it was taking more time out of her already busy days.  What I understood was that it wasn’t the tool; it performed perfectly well. The problem was that it wasn’t the tool for her. It didn’t fit her time management personality so it was hard for her to use effectively. Which is why when she went back to using her Franklin, things were just fine. Her personality was a fit for a paper tool, not a digital one.

Once you discover your personality, you have a number of options to choose from, and your choices are based on what you discover.  Your personality will be the indicator as to whether you should go with a paper planner, such as the Franklin Covey system, which give your the advantage of  not having software to learn, nothing to charge on a regular basis, no batteries to replace and you can file the old calendars or planner pages for future reference; or a digital tool that gives you the advantage of being able to search for and retrieve information quickly, group and rearrange information easily, backing up to your desktop, and easy access for others, which is great if you have someone who needs access to your information. You might have a personality that dictates a tool that gives you a combination of both types of tools.

People quite often make the mistake of choosing a time management tool without knowing their time management personality. Choosing a tool that fits your personality is a key element in effectively managing your time. There are so many products on the market to choose from, but which one is right for you?

 


One of the biggest mistakes I see people make when it comes to managing their time is not having a system in place to support their productivity.  Effective time management incorporates a set of tools, and habits that when utilized properly allow you to get optimal value out of your time. The initial tool is the paper or digital tool that fits your personality. The additional elements include:

  • A master task list that includes everything you have to do and a daily to-do list
  • Supportive habits because your habits will make or break you
  • Knowing what your priorities are
  • Scheduling and planning your week and being realistic about it! Your calendar or daily agenda should look like a well organized closet. A well organized closet has spaces for shoes, hats, scarves, sweaters and the like, so that things are orderly. You want to maintain that same order with your calendar so before you add something look to see if you have room for it and exactly where it can go.
  • Delegating. We all have things that we can pass along to someone else to do and it helps tremendously when we take advantage of that opportunity. It not only leaves time for you to work on something else, but increases your productivity.
  • Saying “no.” Take time to think about things before making a decision. Do you actually have the time? Does it align with your goals and values? Think about that well organized closet as a reminder and keep in mind that just because something needs to be done, doesn’t mean that you have to do it.
  • An organized workspace. A person who works with a cluttered desk spends about 1½-2 hours each day looking for things. That’s 7½-10 hours of your time spent each week that could be dedicated to something productive. Do the math and not only does the time start to add up quickly, but the monetary costs do too.

You might not think of some of these as part of a system, but they truly are.  Without all the pieces in place, you have gaps and your productivity suffers becasue you have nothing to support you.  Get each of these pieces in place, and incorporate them along with the use of a tool that’s the perfect fit for your time management personality.

 


Everyone makes mistakes when it comes to managing their time–not being realistic about the amount of time things will take and spending time on tasks that waste time are just a couple that I see all the time.  In my work with clients I’ve helped people with many of these mistakes.  I created my own list of what I believe to be the Top 10 Time Management Mistakes that people make and share it with my clients.  I’m sharing them here with you in this audio. Top10 Time Management Mistakes.

If you’d like the handout that accompanies the audio click to download before you listed to the audio. Top 10 Time Management Mistakes Handout.


 

 

 

 

 


If you’re challenged when it comes to managing your time, chances are that there are some mistakes that you’re making on a regular basis that are contributing to the problem.  Of all the non-supportive habits I’ve helped people change, there are 10 that I consider to be the most common.  This audio, Top 10 Time Management Mistakes & How to Avoid Them, will give you what I consider to be the top 10 mistakes people make when it comes to managing their time.  It will also give you practical steps that you can take right now to begin making the shift to effectively managing your time.  Top 10 Time Management Mistakes


Last, but certainly not  least on my list of the Top 10 time Management Mistakes is Doing Efficiently That Which Need Not Be Done.  Many people have been here before.  You have plenty to do, but your focus is not there.

Instead of focusing on what really needs to be done, you end up doing things that don’t necessarily need to be done.  This takes us back to having a prioritized list.  It’s a good thing to know your priorities and the level of priority for each, bit it does you no good if you don’t stick to it.  Spend time updating your task list and planning what gets done when.  Commit to your list and get it done!

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