Tag Archive: time mangement

During one of my internet searches I discovered Organisemee, a cloud based task management application.  Organisemee hit the scene in 2010 with the purpose of helping people manage tasks and to support on the “how to” get them done efficiently.

You enter tasks and any additional information you’d like into Organisemee and can structure your them by lists or projects. Tasks can be filtered by priority or by due date, so only tasks due before a certain date are shown, which allows you to focus on the task which needs to be executed next instead of looking at everything there is to do.  You can also define individual rankings of your tasks for every list or project and the application also lets you delegate tasks to others.

You can collaborate by finding your colleagues or VA in Organisemee and become contacts, then have the ability to delegate tasks to your contacts – and vice versa.  Tasks that are accepted become part of your lists, just like your own tasks.  You can also exchange messages assigned to a specific task, to align yourself with your contact.

Reminders definitely help keep things moving and Organisemee gives you the capability to set multiple reminders before and on the due date. You can receive reminders via eMail or as SMS on your mobile phone up to three times a day.

Since it’s internet based, you can access the application from anywhere with your PC, laptop or netbook.  There’s also a mobile version of the site so that you can manage things from the palm of your hand.  Currently the company is working on mobile phone apps for BlackBerry, Android and iPhone.  For more info on Organisemee, visit the website at www.organisemee.com or access the mobile site at m.organisemee.com


As a solopreneur or entrepreneur you’re beyond busy, so it’s important that your business learn like a well-oiled machine.  The way to have it running like that is to create systems with processes to help streamline things and to support you.

Within most businesses you’ll find filing, accounting, marketing and  client management systems.  Each of those systems has processes within it that are performed on a regular basis to keep things running.  In addition to the systems that I mentioned, you’ll need others that will support you running your business including a time management system.

Look at the systems that you currently have in place and ask determine what’s working and what’s not working.  Of the things that aren’t working, review the system processes and change them accordingly so that you end up with something that works for you.  You want processes in place that get the job done without extra energy or effort or disruption.  There may be systems that you have to add as well.  Look at the things that you do all the time and create systems around them.  If you don’t have anything in place at all, it’s time to get cracking.  Start with the basic systems that I mentioned above and add other systems that you need.

To give you a couple of practical examples, your filing system should consist of action, reference and archive files.  Action files are files that you use on a regular basis, such as vendor and client files.  Reference files contain information that you use occasionally for information and archives consists of last years’ files and go back as far as necessary.  I would recommend checking with your accountant to see how long you have to keep financial files.  Usually archives are kept in a different location than your other files, but they don’t have to be.

Another example is your time management system.  That system starts with the right time management tool and includes your master task list, daily to-do list and supportive habits like planning, prioritizing, goal setting and even saying “no”.  If technology is a fit for your time management personality, there are other tools that you might incorporate to support you.

As a regular practice, review your systems to see if they’re still supporting you as much as they should.  When things change in your business, it may call for changes to be made to the systems you have in place.

Having effective systems for all areas of your business results in less wasted time and money, fewer mistakes, mishaps and avoids negatively impacting your bottom line.

In my next post I’ll reveal Key #3.

To get any job done, you have to have the right tools.  Without them, there will be things that are incomplete or that can’t really happen because of the absence of the right tools.

Today’s society moves at the speed of sound.  We have more information coming at us than ever before and many more demands for our time.  Business owners and employees are wearing multiple hats, within and outside of the business, so effective time management is increasingly at the heart of personal and business culture and is vital to your success.  You cannot afford to have your day control you; you have to control your day.  This means having the right tools  to support you.

What tools do you have that assist you in managing your time effectively?  Do you have the right tool, and if so, are you using it? What other things do you have in place? Do you have a system to support your time management tool?  Below are the right tools for your time management tool box:

  • The right time management tool; one that matches your time management personality
  • A master task list that includes everything that you want, have and dream of doing
  • Daily to-do lists to house the smaller tasks associated with your goals and items on your master task list
  • Supportive habits: planning, prioritizing, goal setting (with a written plan),  and saying “no”.

If these items aren’t in your tool box, consider what adding them can do for you.  If you have a tool for managing your time and it’s not working, it might be because you don’t have a tool that fits.  Find out what type of tool fits your time management personality, add that to your tool box along with the other necessary tools to get the job done.

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