Tag Archive: Time Wasters



ShiftHere’s yet another way to make your Monday productive. Shift from the routine stuff. Take a look at what you usually do during the course of the week. As you think about that, and start a list making note of the things that you usually get distracted by. What things usually have you veering off course? Do you stop to chase the BSOs (Bright shiny objects)?

Then look at the habits you practice, whether they support you or not. Don’t look at your habits as “good” or “bad”, they’re just habits. Then take a look at the things that typically keep you from starting off running at the beginning of the week. One thing that I see often with clients is that they start off checking their email, which is a bad move.

Once you have each of those lists, go back through them and on the right side of the page across from the distractions, non supportive habits and the things that hold up your fast start, write what you will do instead. As you start your week, pull out the list and look at the alternative things you created and get them into your Monday mix. If you keep it up, these new things can help you create an entirely new routine that keeps you more productive. It makes for a great way to start your week!

 


WastingTime-ClocksWasteCan-SmallWe live in such an excessive society and people waste so much, even food. We also waste our time.  The difference is that time is something we don’t have in excess.  We each get the same amount of time each day and once it’s spent, it’s gone for good.

Do you honestly know where your time is going? How much of your time are you wasting?  On average, individuals spend any where from 1.5 to 2 hours of each work day searching for things-files, documents on their computers, contact information, and the list goes on.  Not to mention the other ways that time gets wasted.  Multiply that wasted time by 5 work days and that’s 7.5 to 10 hours every week when nothing is getting done.  With typically 20 work days in each month, that’s 150 to 200 hours of wasted time every month for the average individual, which means that there are a lot of “to-dos” that aren’t getting done because of some big-time time wasters.

So, how do you know you’re wasting significant time?  Begin by looking for indicators:

  • Messy desk, cluttered work space, things not filed
  • Not being able to find things
  • Missing, being late for or often rescheduling appointments
  • Arriving to meetings unprepared
  • Tired and/or unable to concentrate

Once you’ve identified the indicators, work on the solutions:

  • Organize your entire work space
  • Determine what fits your personality and establish a time management system that fits that personality
  • Plan your work and prioritize your list
  • Focus on important and not urgent things (this comes into play once you establish good habits)
  • Eliminate procrastination
  • Delegate the things that you can
  • Learn your personal energy cycles and use them
  • Control interruptions effectively

When you begin working on the solutions, know that although you may be implementing things immediately, it takes at least 21 days to develop a new habit.  Letting go of your big-time time wasters is a process, it can happen quickly, but it doesn’t happen overnight. Allow yourself the time and the room to do so, and when you revert to old habits, simply acknowledge what you’re doing and get back on track.  It’s also a good idea to enroll someone in what you’re doing and ask for support as part of your system for getting a handle on increasing your productivity. Remember, how you give your time to is what makes the difference and impacts your bottom line.

 


BusyBusinessWomanThe equinox is here and summer is officially over. The kids are back to school, the flip flops and sunglasses are off and business is back in full swing.  This is the time to refocus on your goals and desires and be ready to bring in the fall harvest.

If you have children who just went back to school, you prepared for that—shopping for supplies and clothes or packing the car to send them off to college.  Maybe you planned your summer vacation or fun activities.  Just as you did that, you have to prepare yourself for getting back to business too.  When summer was in full swing most people cut back so they can enjoy themselves and their family and routines and systems got tossed to the side.  Now it’s time to pick it all back up and get the ball rolling again, which can be a lot easier said than done.

It can be hard to regroup after all of the summer fun or after any break for that matter, but it’s necessary if you’re going to bring in this year’s harvest.  If you’re finding it hard to make that shift, here are 5 key points for you to use to get back into the swing of things and focus on your fall harvest:

  • Get organized!  Organize your office space in a way that allows you to find anything in no time flat.  So many people waste time just looking for things and believe me that time adds up.  When you lose time, you lose money.  Get rid of things that you no longer need, archive files that you need to keep and mark them with a date that they can be destroyed.  Once you get your office organized, maintain it.
  • Develop systems that support you.  Any business will have the usual systems—accounting, sales, filing, etc, but many forget that they need a time management system, which is one of the biggest mistakes I see solopreneurs making.  Because of that gap, time flies by but nothing’s gets done.  Find the tool that fits for you and create a system around that tool.
  • Get back on track with your goals.  It’s really easy to get off track even without summer vacation in play.  Take a look at what you created, review your plan and the tasks that will get you to the end result and see what changes need to be made.  If there’s something that hasn’t gotten done because of your summer excursion, recreate it and get it moving.
  • Eliminate the time wasters.  If you haven’t yet learned how to delegate, now is the perfect time.  If you have someone that you can pass things to, then start handing them off so that you can focus on the more important, income generating things.  If you don’t have a Virtual Assistant, get one.  If that’s not in the budget, then find an intern who needs the college credits and hours.  Don’t forget the #1 time waster—email.  Control what hits your inbox and how you handle your email.  First, set designated times to check your email and don’t make one of those times first thing in the morning.  Check email for the first time 1.5-2 hours into your day.  Use email filters and folders to direct email to designated folders labeled for particular people, projects and newsletters then check those folders as needed.

Those are four things that will get you back on track and help you make that shift to get back to business. The fifth key is to implement them all. Just don’t take in this information, make your notes, say you’re going to follow the steps and then do nothing.  Be in action. Take the steps that will help you make that shift that you’re looking for. If you do they will help keep you on track.


Productivity Chat

March 17th Chat Highlight

Storified by Sheila Hawkins· Sun, Mar 17 2013 16:03:20

Are you focused for the coming week?

Ready to get focused for the coming week and get to-dos & calendar in order? Now’s the time. #productivitychatSheila Hawkins
If tomorrow’s calendar and to-do list looks like Friday’s (same stuff) it’s time to do something different #productivitychatSheila Hawkins

Name your time wasters

Name your time wasters–big and small. It all adds up. #productivitychatSheila Hawkins
10 minutes here, 20 minutes there… #productivitychatSheila Hawkins
Q1: how much time are you wasting daily and why? #productivitychatSheila Hawkins
The average professional wastes 1.5-2 hours every day just looking for things. 7.5-10 hours each week of precious time #productivitychatSheila Hawkins
What’s your biggest time waster? #productivitychatSheila Hawkins

Something to help you identify your time wasters

Identify your biggest time waster by logging how you spend your time for about a week… #productivitychatSheila Hawkins
Look to see how you’re spending your time to see if you’re focusing on the things that need your attention #productivitychatSheila Hawkins
Use this simple tool to help you log your time and identify your biggest time waster http://ow.ly/j6Hj3 #productivitychatSheila Hawkins


Can you believe that summer is over?  The kids are going back to school.  The flip flops and sunglasses are off and it’s time to get back to business, refocusing on your goals and desires.  Fall is the time to bring in your harvest.

If you have children who are going back to school, you prepared for that—shopping for supplies and clothes or packing the car to send them off to college.  You have to prepare yourself for getting back to business too.  During the summer it’s highly possible that you cut back so that you could enjoy yourself so your routines and systems got tossed to the side.  Now it’s time to pick it all back up and get the ball rolling again.

It can be hard to regroup after all of the summer fun, but it’s necessary if you’re going to bring in this year’s harvest.  Here are some key points for you to use to get back into the swing of things as reality begins to set in:

  • Get organized!  Organize your office space in a way that allows you to find anything in no time flat.  So many people waste time just looking for things and that time adds up.  When you lose time, you lose money.  Get rid of things you no longer need, archive files that you need to keep and mark them with a date that they can be destroyed.  Once you get your office organized, maintain it.
  • Develop systems that support you.  Any business will have the usual systems—accounting, sales, filing, etc, but many forget that they need a time management system, which is one of the biggest mistakes I see solopreneurs making.  Because of that gap, time flies by but nothing’s gets done.  Find the tool that fits for you and create a system around that tool.
  • Eliminate time wasters.  If you haven’t yet learned how to delegate, start now so that you can focus on the more important, income generating things.  If you don’t have a Virtual Assistant, get one.  If that’s not in the budget, then find an intern who needs the college credits and hours.  Don’t forget the #1 time waster—email.  Control what hits your inbox and how you handle your email.  Set designated times to check your email (not first thing in the morning).  Use filters and folders to direct email to designated folders labeled for particular people, projects and newsletters.
  • Get back on track with your goals.  Take a look at what you created, review your plan and the tasks that will get you to the end result and see what changes need to be made.  If there’s something that hasn’t gotten done because of your summer excursion, recreate it and get moving.

Those are four things that will get you back on track and help you make that shift from summer fun in the sun to being back to business.

 

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