Tag Archive: to-do list



CleaningIncluded in the non-supportive habits that I encounter with clients, is the habit of dumping things onto to-do lists and calendars. What happens is things come to mind that have to be done or added to your calendar and you cram them in without even thinking about where they should go or if they even fit.  A lot of times it’s because if you don’t, you won’t have a way to remember them.

We’re about a month into Spring and with the season comes the traditional “Spring cleaning” and truthfully, this a good time to clean, purge and organize your office too.  If you didn’t purge and archive files at the end of the year, spring is a good time to do so.  It’s also a good time to look at the systems and routines that you have in place to support you in your day to day activities.  Your office isn’t the only thing that can get cluttered and disorganized.  The same can happen to your calendar and your to-do list.

If you look at your calendar and don’t see time where you’re working on things that are relevant to your business goals and projects or meetings that are related to what you’re up to or where you’re going, then it’s time to clean up your act.  Do you see blocks of me time or are you not even on your own calendar?

Spring clean your calendar by getting rid of the things that aren’t relevant.  If something isn’t relevant it’s not worthy of your time.  If you’re overbooked, reassess what’s there. Everything that you have scheduled time for should have a related priority.  Allow those priorities to determine whether or not the items remain on your calendar.

To continue, look at your to-do list.  Chances are it’s pretty full. Weed out the things that aren’t important and if there are things that you can delegate do it! The things on your to-do list should also have a level of priority assigned to them before things make it to your list. Not having a priority can cost you precious time.

These quick steps will declutter your calendar and your to-do list.  To keep them that way planning is key. As you plan, keep your goals top of mind and don’t allow anything that’s not related to find its way in, and don’t over commit yourself.  Know what you are capable of handling and be realistic.  Before you commit to something, make sure that it’s relevant and that you have the time to dedicate to it.  These things will greatly assist you in managing your work load and keeping extra hours and clutter off of your agenda.

 

 


To-Do ListDo you have a to-do list? If so, is it an active, effective one? I’m not talking about a list that has all kinds of things piled on it, some things done, maybe crossed off; others just there. I don’t mean a list that things have been on for so long you might not even remember what some of them are related to or why you added them in the first place. If that’s what your list looks like, it’s time to clean it up and if you don’t have one, it’s time to change that!

Having a to-do list to help manage the many things on your agenda is a key factor in the game.  If you use one effectively on a regular basis, you’re someone who’s committed to productivity.  If you don’t have one, you might be stuck in the overwhelm conversation from the amount of things you have to do and you may be forgetting or not getting to the important things.

If that’s where you are, take a moment to think about what having and effectively using a to-do list will do for you. What would that look like? Let me share some of the advantages with you:

  • All of your tasks are in one place and prioritized
  • Being able to clearly see what needs to be done
  • Prioritizing keeping you on track
  • You are organized, and more efficient
  • Not being stressed by unimportant tasks
  • Your complete, prioritized to-do list drives your time management system

Without a solid to-do list you lack focus and you’re not as efficient or reliable to those around you.  If you have a to-do list, is it doing these things for you?  If not, chances are that it’s not up to date, contains old, unfinished items and you don’t update it on a regular basis as one of your practical systematic pieces.

 


To-DoList-RedHaving a to-do list to help manage the many things on your agenda is a key factor in the game.  If you’re using one effectively on a regular basis, you’re someone who’s committed to productivity.  If you don’t have a to-do list, chances are that you are stuck in the overwhelm conversation from the amount of things you have to do and you may be forgetting important things.

So the question I have for you is, what are you doing? More importantly, who is it that you’re being when it comes to taking on daily tasks and reaching their associated goals? Taking things step by step is what gets you the results you’re looking for. But what people miss is taking a look at who it is they’re being in every moment to support the things that need to be done to get to Point B.

Let’s look at things from the practical side first. If you’re in the overwhelm conversation because there’s so much to do and you’re forgetting things, take a moment to think about what having and effectively using a to-do list will do for you. Some of the advantages are:

  • All of your tasks are in one place and prioritized
  • Being able to clearly see what needs to be done
  • Prioritizing keeping you on track
  • You are organized, and more efficient
  • Not being stressed by unimportant tasks
  • Your complete, prioritized to-do list drives your time management system

Without a solid to-do list you lack focus and you’re not as efficient or reliable to those around you.  If you have a to-do list, is it doing these things for you?  If not, chances are that it’s not up to date, contains old, unfinished items and you don’t update it on a regular basis as part of a time management system.

Now let’s look a bit deeper, beneath the surface. It’s important to have the practical systematic pieces in place to support you, but you also have to consider what’s going on at the core of the matter. This calls for looking at not what you’re doing, but at who it is you’re being. At times you get caught up in the to-dos and struggle to get things done because you haven’t considered who it is you need to be to take on the things on your agenda. It’s typical when you’re up to something much bigger and working on the things that stretch you. You’re reaching for something that’s outside of where you are now, but attempting to do so while being the same way that you’ve been to get to the point that you’re at right now.

As you look to the new things that are on your plate, take a step back and look at who it is you have to step into being to accomplish each one of them and make a list associated with each goal. Keep it handy right along with the goals you create to remind you each day of who you have to be so that you can accomplish the things that you set out to do. Look at the practical side of things and what has to be done to whip things into shape, setting up what you need to support you, but also take that deeper look within to help you extend your reach and have it exceed your grasp.

 


One of the biggest mistakes I see people make when it comes to managing their time is not having a system in place to support their productivity.  Effective time management incorporates a set of tools, and habits that when utilized properly allow you to get optimal value out of your time. The initial tool is the paper or digital tool that fits your personality. The additional elements include:

  • A master task list that includes everything you have to do and a daily to-do list
  • Supportive habits because your habits will make or break you
  • Knowing what your priorities are
  • Scheduling and planning your week and being realistic about it! Your calendar or daily agenda should look like a well organized closet. A well organized closet has spaces for shoes, hats, scarves, sweaters and the like, so that things are orderly. You want to maintain that same order with your calendar so before you add something look to see if you have room for it and exactly where it can go.
  • Delegating. We all have things that we can pass along to someone else to do and it helps tremendously when we take advantage of that opportunity. It not only leaves time for you to work on something else, but increases your productivity.
  • Saying “no.” Take time to think about things before making a decision. Do you actually have the time? Does it align with your goals and values? Think about that well organized closet as a reminder and keep in mind that just because something needs to be done, doesn’t mean that you have to do it.
  • An organized workspace. A person who works with a cluttered desk spends about 1½-2 hours each day looking for things. That’s 7½-10 hours of your time spent each week that could be dedicated to something productive. Do the math and not only does the time start to add up quickly, but the monetary costs do too.

You might not think of some of these as part of a system, but they truly are.  Without all the pieces in place, you have gaps and your productivity suffers becasue you have nothing to support you.  Get each of these pieces in place, and incorporate them along with the use of a tool that’s the perfect fit for your time management personality.

 


Women are wearing the usual crazy number of hats, life is moving at the speed of light and people are caught up and nothing’s slowing down.  For many of those who are caught up, there’s always something to do and most times what they can only see is what they haven’t done.  When you’re caught up like this, with no end in sight, you’re not giving yourself credit for the things that you do accomplish.  You don’t see your accomplishments because you’re too busy trying to maintain the juggling act; you’re looking for the next thing that there is to do and you feel as though if you’re not doing something, something’s wrong.

Stop and take a step back from that vicious cycle and take a moment to simply breathe.  Stop looking for the next thing to do–it’s going to be there when you finish breathing, trust me; it’s not going anywhere.  After taking a few deep, cleansing breaths, take stock in what you have accomplished.  Don’t think about what you haven’t done yet or the about the things hanging over your head, let that go.  Look back on your day, your week, your month and take inventory.  What have you accomplished?  Furthermore, what does having those things done allow you to do?  Maybe the things that you finished earlier this week are going to allow you to help your clients be better at what they do in some way, or to have a breakthrough that they’ve been trying to have but just can’t seem to get.  Whatever it is, take time to think about the results of your efforts.  Take the opportunity to marvel at what you’ve done instead of sliding it under the rug.

Make it your business to take this step back on a regular basis so that you can gain some perspective, and stop beating yourself up because there’s still so much to do.  Then, choose the appropriate tools to support you in your daily quest to get things done and create systems that will help you increase your productivity and breeze through your to-do list.  while you’re at it , delegate the tasks you can and get rid of the things that don’t line up with your values and what you’re focused on.  You’ll find that it will lighten your load and that you’ll be focused on what matters most.

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