Tag Archive: weekly planning



ProjectSuccess-Resize2If you’ve been around for a while you’ve probably heard me say that people cringe when it comes to creating a plan and that some even say it’s a waste of time. Don’t believe the hype! Planning saves you plenty of your precious time and can help keep you from hitting road blocks.

Let’s talk about that plan you’ve created. It might have been hard for you to even do that if you’re one of those people who cringe when they hear the word “plan”, so congrats for getting that done! Your plan might be related to a particular goal, a project or maybe it’s something for a client. Once you’ve got it, you might not know exactly how to proceed. The key is one bite at a time. You take that large meal, so to speak, and break it down into bite sized pieces. In your plan you would have outlined the milestones for each goal or project, and if you didn’t you’ve got to take a step back and do that.

Looking at one milestone, figure out the smaller steps or tasks; the things that need to happen to reach that milestone and add them to your calendar. Putting things on your to-do list is okay if they will take less than 15 minutes, but if they take longer and you don’t have them in your calendar with a set block of time to complete them, you’re asking for trouble. At the beginning of each week, or at the end of the week for the upcoming week, go through this process. It doesn’t take long at all. As you place things on your to-do list and into your calendar, just like eating a meal, you don’t want to bite off more that you can chew. Don’t overload your plate. The other things that have to be done can stay in the fridge until you’re ready for them. Stick to your priorities as you plan. You should have assigned a level of priority to each goal or project when you created it. That allows you to automatically know which related tasks have priority when it comes to scheduling them.

This process, if you’ve created your plan properly, works really well because at this point, your priorities have been determined. Which allows you to focus on them regularly. That’s what gets you where you want to go. This process leaves no room for guessing, because it’s been removed from the equation altogether. You’ve planned your work, now it’s time to work your plan.

 


MondaySome times it’s hard to push through a Friday knowing what’s ahead for the weekend…the fun times you’ve got planned with family and friends or just the down time that you’ve been looking forward to having to yourself. Thinking ahead to those things make it hard to get it all done on Friday afternoon.

Since you’re thinking about the plans you have for the immediate future already, shift things a bit and start thinking about where you are now and where you want to be in the distant future. Pick up a pen and start making notes about your thoughts. Think about the goals you’ve set for the end of the year and ask yourself where you want to be in another 3 years and then 5 years.  Ponder those things and dream big! The “how” is not important right now. Just take care of the “what”. You’ll start the next week with clarity and a new vision and you can even set aside some time in that week to start mapping out your plan. That makes for a productive Monday and it’s an awesome way to start your week!

 


Monday Easy ButtonA lot of people look forward to the end of the work week. For some Friday means spending the weekend with loved ones and more fun. For others, it means the end to the weekly grind. If you really are doing what you love, but find yourself looking forward to Friday because it means the end of the grind, you’re probably wasting a good deal of time on Friday afternoon. Instead of counting down the hours as Friday afternoon drags along, use it to set yourself up for a productive Monday.

One thing that you can do to set the stage for a productive Monday is to look at your schedule for the coming week. Look at what’s already on your calendar for the week ahead and add anything that’s missing. Make sure that you’ve included all of your meetings and set reminders for them. Place anything that you need for the meeting in one place so that they’re ready to go. That includes driving directions if you need them.

Be sure that your project deadlines for the week are in your calendar as well as your to-do items with time blocked out to work on them. Doing so will clear your mind of the feeling that you’ve forgotten something and allows you to not only have the great weekend you’ve been looking forward to, but it makes for a efficient Friday and sets you up to start your week on a productive note.

 


How many times have you heard “If you fail to plan, you plan to fail”?  Believe it or not, it’s true.  Planning is essential to your day-to-day and overall success and it has to be a part of your regular time management routine.  If it’s not, it’s time to implement it now.

Planning is a must-have part of any good time management system and in addition to your annual and other quarterly planning should be done on a weekly and daily basis.  You start by laying out your plan for the year and completing all of the details for carrying everything out.  This is your big picture.  Once that’s all set, the smaller pieces move to your daily to-do tasks.  Each week, look ahead to the next to see what’s on your calendar, then determine what smaller pieces items from your larger list need to go onto your daily to-do list and into your calendar to complete.  You might have items from the previous week that didn’t get completed or that might need some additional work, so consider those things too as you plan your week ahead.

At the beginning of each day, or at the end of the day prior, look at the day before you to see what’s on your agenda for the day.  If something needs to be rescheduled or moved, then do so keeping the big picture in mind at all times.  Regular planning will save you a tremendous amount of time in executing your steps and will keep you on track with and carrying out the steps to fulfilling the big picture.

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