Tag Archive: work flow


Being In The Flow


Meditating At The WaterI remember a conversation two friends had about me years ago that they shared with me. One of the things that was said during their conversation was that they had no idea how I managed to get everything done. At the time I was working 40-50 hours a week, going to school full time and I was a single parent. The truth is, I didn’t even think about how to get it all done, I just did it. Looking back at that time and the number of things I managed to stay on top of without missing a beat I saw that it was my intention that helped me.

I had learned to give myself a more stable foundation for getting things done and took steps to personalize my approach to it all and those things along with having a system worked, but intention was what helped me flow. Intention is a powerful thing.  It can be described as a mental state that represents a commitment to carrying out an action or actions in the future. Desire causes intention, which causes action, which of course then causes the outcome.  Intention is what starts the momentum; the flow, and allows it to grow if you align yourself with it.

Aligning yourself with it means applying leverage by delegating the things that don’t require your expertise to complete. It also means making time to relax, the really breathe and appreciate things as they are and visualizing your outcome. Once you create the alignment, you can follow with inspired action which leads to more momentum and places you in the flow of things. Your mind shifts and is a part of the flow you’ve created and everything begins to line up.

When you are in this space of flow, there is no stopping you simply because you have set the intention and have a willingness to do that which needs to be done. You begin to see what things belong on your daily agenda and which don’t, so you delegate or remove them altogether. You’re able to start your day knowing there is much to do and that you will handle every task before you, and it happens just that way. You know when to ask for clarity and when you need to ask for help. Having the physical things in place to support your productivity is necessary and when you purposely create the environment within your being so that you flow, you become more effective and more efficient than ever. Being in the flow is how you get it all done.

 


Given the current state of things, the average worker is experiencing heavier work loads and added responsibility. It’s more important now than it has been in the past to manage yourself effectively.  Given that scenario, focus has to be on getting more done with fewer resources. It’s important to get to the top priorities, manage time and projects, empower and keep yourself  from burning out.

The challenge is that  we have too much to do.  Even our children have too much to do these days.  The key to getting past having too much to do is to determine what things are worthy of your time.  Before you can decide what things are worth your time, you have to know what your values are.  Look at every area of your life and think about the things that are important to you and create a list, then use that list when you are deciding what things are worth your time.  If you choose to place things on your agenda that are in line with your values, you are more likely to accomplish goals that you set around those things than you would be if they weren’t values based.  When you base what you do upon the things that are important to you, you are placing the focus on personal balance, which has to be your first priority.

A vital factor in managing workflow effectively is having an organized environment.  Whether you work in a company office or your office at home, it must be organized.  Think about the stress involved, not to mention the extra time it takes, when you simply can’t find something.  Now,  it may take a number of hours to get an environment completely organized, but it’s time well spent and it will keep you from wasting time in the future looking for that particular file or what ever it might be.  With your environment organized, you’ll be able to access what you need in a matter of seconds.

In addition to your values and getting organized,  be sure to set time to schedule and plan your week and your day.  At the end of one week, sit down and plan for the next and do the same thing each day.  At the end of your day, look to see what you have set for the next day.  There may be some adjustments that you have to make to your schedule because something was canceled or perhaps there is something that needs to be added.  If a task is going to take longer than 15 minutes to complete, it should go into your calendar and not just on your to-do list.  If it doesn’t go into your calendar, you take the risk of something not getting done that day and the added stress that comes with the day being upset.

Distractions and interruptions will disrupt your flow.  Turn off the email notification, or better yet, close your email while you’re working on other things.  For those hours that you’re working on top priorities, turn off the ringer on the phone or place it on do not disturb.  If someone transfers calls to you, ask for your calls to be transferred into your voice mail and check them later in the day.  If necessary, close your office door for a while so that you can focus on what you’re doing.  Constant interruptions can destroy your concentration and cause added stress.

Finally, you have to keep your well being a priority.  During the course of your day, no matter how busy you are, you have to take breaks to stretch, take a short walk and make time to eat right.  Nothing that you have to do can be more important than your well being.  Even if you implemented each of the aforementioned in managing your workflow, things won’t flow smoothly if you don’t incorporate your well being.  It is a key factor in making it all flow.

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